Procurement and Admin Assistant Manager

mci career services pte ltd; Singapore; On-site; SGD 72,000 - 98,000; Full time

Job summary

MCI Career Services Pte Ltd in Singapore seeks a Senior Procurement & Administration Manager to lead end-to-end procurement, vendor management and cost-control initiatives, ensuring supply reliability and regulatory compliance.

You will oversee administrative operations, drive process improvements, supervise the Admin & Procurement team, and coordinate with departments to align supply with business goals. Experience in ISO/FSSC audits and food manufacturing is preferred.

Qualifications

• Diploma/Degree in Procurement, Supply Chain, Business Administration or related field.
• Minimum 5 years’ relevant experience in procurement, purchasing and administration, preferably in food manufacturing/FMCG.
• Strong experience in supplier sourcing, negotiation, cost control and vendor management.
• Knowledge of food manufacturing procurement, inventory planning and supplier compliance.
• Familiarity with ISO/FSSC, food safety and audit requirements will be an advantage
• Good team supervision, communication and negotiation skills.
• Proficient in MS Office and ERP/procurement systems.
• Good command of English, both written and spoken.
• Hands-on, organised, responsible and able to work independently in a fast-paced manufacturing environment.

Responsibilities

• Oversee end-to-end procurement processes including sourcing, negotiation, purchasing, and supplier evaluation.
• Develop and implement procurement strategies to achieve cost savings and supply reliability.
• Negotiate contracts, pricing, and terms with vendors to secure best value for the company.
• Monitor inventory levels and coordinate with Operations, Production, and Warehouse teams to ensure optimal stock levels.
• Maintain Approved Vendor List (AVL) with Food Safety and conduct periodic supplier performance reviews.
• Oversee daily office, facilities and administrative operations.
• Drive administrative efficiency and process improvements.
• Ensure compliance with ISO/FSSC documentation and audit requirements related to procurement and vendor management.
• Identify and implement process improvements to enhance efficiency and reduce risks.

Skills

Supplier sourcing

Negotiation

Cost control

Vendor management

Team supervision

Communication

ERP / procurement systems

MS Office

Education

Diploma/Degree in Procurement, Supply Chain, Business Administration or related field

Tools

ERP systems

MS Office

Procurement software

Job description

Responsibilities:

1. Procurement Management

• Oversee end-to-end procurement processes including sourcing, negotiation, purchasing, and supplier evaluation
• Develop and implement procurement strategies to achieve cost savings and supply reliability
• Source and evaluate suppliers based on pricing, quality, delivery performance, and compliance standards
• Negotiate contracts, pricing, and terms with vendors to secure best value for the company
• Monitor inventory levels and coordinate with Operations, Production, and Warehouse teams to ensure optimal stock levels
• Ensure timely procurement of raw materials, packaging, and operational supplies
• Maintain Approved Vendor List (AVL) with Food Safety and conduct periodic supplier performance reviews

2. Cost Control & Budgeting Management

• Identify opportunities for cost savings, process efficiency and procurement optimisation.
• Monitor purchasing costs and support departmental budget planning and expenditure control.
• Analyse supplier quotations, pricing trends and purchasing data to support cost-effective decision-making.
• Recommend alternative sourcing strategies where appropriate while maintaining required quality and supply standards.

3. Administrative Operations

• Oversee daily office, facilities and administrative operations.
• Manage office supplies, service contracts and Company assets.
• Maintain proper documentation and records.
• Supervise the Admin & Procurement team and ensure smooth workflow.
• Drive administrative efficiency and process improvements.

4. Vendor & Contract Management

• Manage relationships with key vendors, service providers, and contractors
• Ensure all contracts are properly documented, reviewed, and renewed on time
• Monitor vendor performance and resolve issues related to quality, delivery, or service
• Ensure compliance with company policies and regulatory requirements

5. Process Improvement & Compliance

• Develop and implement SOPs for procurement and administrative processes
• Ensure compliance with internal controls, audit requirements, and company policies
• Support ISO/FSSC documentation and audit requirements related to procurement and vendor management
• Identify and implement process improvements to enhance efficiency and reduce risks

6. Cross-Department Coordination

• Work closely with inter-departments of:
• Business Development: Support customer and new business needs.
• Production & R&D: for raw material requirements
• Operations & Warehouse: for stock planning and logistics
• Accounts: for invoice matching, payment cycles, and cost tracking
• HR/Admin: for office-related support and facilities
• Ensure procurement aligns with operational and business development needs

7. Documentation Management

• Maintain accurate procurement records, purchase orders and contracts
• Any other duties assigned.

8. Initial On-the-Job Training / Department Understudy

• Complete an initial one-month OJT / understudy with the Business Development Department to familiarise with the Company’s business, products, clients and operations.
• Apply this knowledge to support effective execution of the core procurement and administrative functions.

9. Team Supervision & General Responsibilities

• Supervise and guide the Admin & Procurement team to ensure effective task allocation and workflow.
• Support management in procurement, administration and process improvement initiatives.
• Maintain effective relationships with internal departments, suppliers and service providers.
• Perform other reasonable duties as assigned by Management

Job Requirements

• Diploma/Degree in Procurement, Supply Chain, Business Administration or related field.
• Minimum 5 years’ relevant experience in procurement, purchasing and administration, preferably in food manufacturing/FMCG.
• Strong experience in supplier sourcing, negotiation, cost control and vendor management.
• Knowledge of food manufacturing procurement, inventory planning and supplier compliance.
• Familiarity with ISO/FSSC, food safety and audit requirements will be an advantage
• Good team supervision, communication and negotiation skills.
• Proficient in MS Office and ERP/procurement systems.
• Good command of English, both written and spoken.
• Hands-on, organised, responsible and able to work independently in a fast-paced manufacturing environment.

Working Days: Monday – Thursday: 8AM- 6PM Friday: 8AM – 5PM

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

We regret to inform that only shortlisted candidates would be notified.

Ong Wei Keong Daniel

Reg No: R1547082

EA Licence: 06C2859 (MCI Career Services Pte Ltd)

Whatsapp:[phone]

Email:[e-mail]