Procurement & Administration Specialist

GYRE PTE. LTD.; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

GYRE PTE. LTD. in Singapore is seeking a capable Administrative Assistant with a focus on Purchasing to support daily operations in a dynamic office.

You will source and compare suppliers, issue POs, manage stock, handle invoices, and assist HR/admin tasks. The role requires a Diploma in Business Admin, at least 2 years of relevant experience, strong organisation, good communication, and ability to work independently and in a team.

Qualifications

• Diploma in Business Administration or equivalent is required.
• Minimum 2 years of relevant administrative experience.
• Strong organisational and multitasking skills.
• Good communication and negotiation skills.
• Proficient in Microsoft Office and basic computing.
• Ability to work independently and as part of a team.
• 5 days work week.

Responsibilities

• Source and compare suppliers, products, and prices.
• Request and evaluate quotations.
• Prepare and issue Purchase Orders (PO).
• Monitor stock/inventory levels.
• Follow up on deliveries.
• Liaise with suppliers regarding pricing, quality, and delivery issues.
• Maintain purchasing records and documentation.
• Process invoices and coordinate with finance/accounts.
• Negotiate costs and payment terms where required.
• Handle general office administration and documentation.
• Manage filing systems and data entry.
• Answer phone calls and emails.
• Prepare reports, letters.
• Coordinate office supplies and pantry purchases.
• Support HR/admin tasks such as attendance or leave records.

Skills

Microsoft Office

Negotiation

Communication

Organisational skills

Teamwork

Independent work

Education

Diploma in Business Administration

Job description

GYRE PTE. LTD. in Singapore is seeking a capable Administrative Assistant with a focus on Purchasing to support daily operations in a dynamic office.

You will source and compare suppliers, issue POs, manage stock, handle invoices, and assist HR/admin tasks. The role requires a Diploma in Business Admin, at least 2 years of relevant experience, strong organisation, good communication, and ability to work independently and in a team.