Procurement Admin Specialist – Detail‑Oriented & Reliable

1-Group (Singapore); Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

1-Group (Singapore) is seeking a detail-oriented Procurement Administrative Assistant to support the Procurement team with purchasing activities, record-keeping, and documentation. You will coordinate POs, quotations and supplier communications to ensure smooth processing of procurement requests.

The role emphasizes accuracy, organisation and the ability to work with internal stakeholders in a fast-paced environment. Fresh graduates with interest in procurement are welcome.

Qualifications

• Diploma in Business Administration, Supply Chain Management, Procurement or related discipline preferred.
• 1–2 years of experience in administrative, procurement or purchasing support role advantageous.
• Fresh graduates with strong interest in procurement and supply chain welcome.
• Proficient in Microsoft Office, especially Excel and Outlook.
• Familiarity with procurement, purchasing or inventory systems is a plus.
• Strong organisational and time management skills; detail oriented.

Responsibilities

• Provide administrative support to the Procurement team in managing day-to-day purchasing activities.
• Assist in preparation, processing and tracking of purchase orders and related documents.
• Maintain procurement records, supplier databases, price lists and filing systems.
• Assist in obtaining quotations and compiling information for comparison and review.
• Coordinate with suppliers on purchase orders, deliveries, invoices and other matters.
• Follow up with suppliers and internal stakeholders to ensure timely delivery.
• Verify supplier invoices and supporting documents before processing.
• Coordinate with outlets and internal departments on purchasing requirements.
• Monitor order status, delivery schedules and outstanding purchases.
• Assist in maintaining inventory and stock-related reports.
• Support in preparing reports, presentations and procurement documentation.
• Ensure documents and processes align with company policies.
• Assist in resolving basic administrative, delivery or documentation issues.
• Perform general administrative duties and data entry; undertake ad-hoc projects.

Skills

Organisational skills

Time management

Communication skills

Attention to detail

Education

Diploma in Business Administration / Supply Chain Management / Procurement

Tools

Microsoft Office

Excel

Outlook

Procurement systems

Job description

1-Group (Singapore) is seeking a detail-oriented Procurement Administrative Assistant to support the Procurement team with purchasing activities, record-keeping, and documentation. You will coordinate POs, quotations and supplier communications to ensure smooth processing of procurement requests.

The role emphasizes accuracy, organisation and the ability to work with internal stakeholders in a fast-paced environment. Fresh graduates with interest in procurement are welcome.