Procurement & Admin Specialist

IPS Securex Pte Ltd; Singapore; On-site; SGD 36,000 - 51,000; Full time

Job summary

IPS Securex Pte Ltd in Singapore seeks a Procurement Executive to support purchasing and general administrative functions. The role covers processing purchase orders, coordinating supplier activities, and ensuring timely deliveries while maintaining proper documentation.

You will liaise with warehouse and vendors, handle invoices and reporting, and contribute to stock takes and audits. The ideal candidate has 2+ years of purchasing or admin experience and proficiency in Microsoft Office.

Qualifications

• Minimum GCE 'O' Level or equivalent; diploma preferred.
• At least 2 years of experience in purchasing or administrative support.
• Proficient in Microsoft Office applications.
• Good organizational, communication, and multitasking skills.
• Able to work independently and handle confidential information.

Responsibilities

• Prepare and process purchase orders, verify accuracy and match with quotes.
• Coordinate procurement activities for materials, suppliers, and equipment.
• Track supplier delivery schedules and manage logistics for both local and overseas shipments.
• Liaise with warehouse team for goods receipt and ensure proper documentation.
• Resolve issues with purchases or services in collaboration with vendors or users.
• Match supplier invoices with delivery orders/service reports.
• Generate monthly outstanding PO reports for management.
• Perform administrative tasks including data entry, filing, and documentation.
• Ensure compliance with purchasing policies and procedures.
• Participate in quarterly stock takes and internal audits.
• Handle vendor communication via calls and high-volume emails.
• Support third-party coordination including contractors and logistics providers.
• Manage inventory and replenishment of office supplies and pantry refreshments.
• Handle orders for business cards, rubber stamps, and company uniforms.
• Assist in planning and execution of company events and staff activities.
• Provide ad-hoc administrative support across departments as required.

Skills

Communication

Multitasking

Organizational skills

Confidential handling

Education

GCE O-Level or Diploma

Tools

Microsoft Office

Job description

IPS Securex Pte Ltd in Singapore seeks a Procurement Executive to support purchasing and general administrative functions. The role covers processing purchase orders, coordinating supplier activities, and ensuring timely deliveries while maintaining proper documentation.

You will liaise with warehouse and vendors, handle invoices and reporting, and contribute to stock takes and audits. The ideal candidate has 2+ years of purchasing or admin experience and proficiency in Microsoft Office.