Procurement & Admin Manager: Sourcing, Savings & Vendors

The Supreme HR Advisory Pte. Ltd.; Singapore; On-site; SGD 45,000 - 56,000; Full time

Job summary

The Supreme HR Advisory Pte. Ltd is seeking a capable Procurement and Administration Lead to oversee end-to-end procurement, supplier evaluation and contract negotiations for our Singapore operations.

This role will ensure timely procurement of raw materials, maintain AVL, and drive cost savings. You will coordinate with Operations, Production, Warehouse, and HR/Admin teams, ensuring ISO/FSSC and audit readiness.

Qualifications

• Diploma/Degree in Procurement, Supply Chain, or related field.
• Minimum 4 years of relevant procurement and administration experience.
• Experience in food manufacturing or FMCG is an advantage.
• Experience in supplier sourcing, negotiation, cost control and vendor management.
• Knowledge of food manufacturing procurement, inventory planning and supplier compliance.
• Familiarity with ISO/FSSC, food safety and audit requirements is an advantage.
• Proficient in MS Office and ERP/procurement systems.

Responsibilities

• Oversee end-to-end procurement processes including sourcing, negotiation, purchasing and supplier evaluation.
• Develop and implement procurement strategies to achieve cost savings and supply reliability.
• Source and evaluate suppliers based on pricing, quality, delivery performance and compliance standards.
• Negotiate contracts, pricing and terms with vendors.
• Monitor inventory levels and coordinate with Operations, Production and Warehouse teams to maintain stock levels.
• Ensure timely procurement of raw materials, packaging and operational supplies.
• Maintain the Approved Vendor List (AVL) and conduct supplier performance reviews.
• Identify opportunities for cost savings, process efficiency and procurement optimisation.
• Monitor purchasing costs and support budget planning and expenditure control.
• Analyse supplier quotations, pricing trends and purchasing data.
• Oversee daily office, facilities and administrative operations.
• Manage office supplies, service contracts and company assets.
• Maintain proper administrative documentation and records.
• Supervise the Admin & Procurement team and oversee task allocation and workflow.
• Manage key vendors, service providers and contractors.
• Ensure contracts are properly documented, reviewed and renewed on time.
• Monitor vendor performance and follow up on quality, delivery and service issues.
• Develop and implement SOPs for procurement and administrative processes.
• Ensure compliance with internal controls, audit requirements and company policies.
• Support ISO/FSSC documentation and audit requirements related to procurement and vendor management.
• Coordinate with Business Development, Production, R&D, Operations, Warehouse, Accounts and HR/Admin departments on procurement and administrative requirements.
• Maintain accurate procurement records, purchase orders and contracts.
• Complete an initial one-month OJT/understudy with the Business Development Department to familiarise with the Company's business, products, clients and operations.
• Support management in procurement, administration and process improvement initiatives.
• Perform other duties as assigned by Management.

Skills

Procurement processes

Negotiation

Sourcing

Vendor management

Inventory planning

Process improvement

Education

Diploma/Degree in Procurement, Supply Chain or related field

Tools

ERP/procurement systems

MS Office

Job description

The Supreme HR Advisory Pte. Ltd is seeking a capable Procurement and Administration Lead to oversee end-to-end procurement, supplier evaluation and contract negotiations for our Singapore operations.

This role will ensure timely procurement of raw materials, maintain AVL, and drive cost savings. You will coordinate with Operations, Production, Warehouse, and HR/Admin teams, ensuring ISO/FSSC and audit readiness.