Procurement & Admin Assistant (WEST)

ST BUILDING SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 24,000 - 42,000; Full time

Job summary

ST BUILDING SOLUTIONS PTE. LTD. is seeking a proactive Operations Assistant to support daily activities in a building products company.

You will manage deliveries, data entry, stock control, and handle customer accounts to drive efficiency and growth. In this role, you will coordinate shipments, process documentation, respond to emails and calls, and contribute to inventory accuracy. A basic year of experience in construction is valued, with opportunities to learn and grow in a fast-paced

Qualifications

• Minimum 1 year of relevant working experience.
• Experience in construction industry will be an advantage.
• Good communication & coordination skills.
• Willing to learn and take initiative in a fast-paced environment.

Responsibilities

• Assist the team in executing daily operational tasks to ensure smooth workflow.
• Coordinate and arrange daily deliveries to meet customer schedules.
• Perform accurate data entry and manage documentation to support operational needs.
• Sort and respond to emails promptly to maintain effective communication.
• Answer phone calls professionally to address inquiries and provide support.
• Issue stock to authorized recipients while maintaining inventory accuracy.
• Conduct regular stock takes to verify inventory levels and identify discrepancies.
• Maintain warehouse cleanliness and organization to ensure a safe working environment.
• Build and sustain strong customer relationships to enhance client satisfaction.
• Provide technical consultative services to help customers understand product features and meet their needs.
• Supervise and monitor enquiries, quotations, and related documentation to ensure timely processing.
• Enforce prompt submission of quotations and organize all documents efficiently.
• Review and control supplier quotations for purchased items to ensure cost-effectiveness.
• Verify purchase orders and internal approvals before final authorization.

Skills

Communication

Coordination

Customer service

Job description

Company Overview

STBS specializes in modern ceiling, drywall, and flooring solutions, representing top architectural manufacturers. They supply innovative building products and technical support to leading contractors and architects.

Job Summary

Support daily operations and customer service in a building products company by managing deliveries, documentation, stock control, and customer accounts to drive business growth and operational efficiency.

Responsibilities

• Assist the team in executing daily operational tasks to ensure smooth workflow
• Coordinate and arrange daily deliveries to meet customer schedules
• Perform accurate data entry and manage documentation to support operational needs
• Sort and respond to emails promptly to maintain effective communication
• Answer phone calls professionally to address inquiries and provide support
• Issue stock to authorized recipients while maintaining inventory accuracy
• Conduct regular stock takes to verify inventory levels and identify discrepancies
• Maintain warehouse cleanliness and organization to ensure a safe working environment
• Build and sustain strong customer relationships to enhance client satisfaction
• Provide technical consultative services to help customers understand product features and meet their needs
• Supervise and monitor enquiries, quotations, and related documentation to ensure timely processing
• Enforce prompt submission of quotations and organize all documents efficiently
• Review and control supplier quotations for purchased items to ensure cost-effectiveness
• Verify purchase orders and internal approvals before final authorization

Preferred competencies and qualifications

• Minimum 1 year of relevant working experience
• Experience in construction industry will be an advantage.
• Good communication & coordination skills
• Willing to learn and take initiative in a fast-paced environment

Other Information

Working Days: Monday - Friday (8.30AM - 5.30PM)

Alternate Saturday (8.30AM - 12.30PM)