Sales Admin Executive @ West | 7 Months

PERSOL; Singapore; On-site; SGD 41,000 - 49,000; Full time

Job summary

PERSOL in Singapore is seeking a Sales Support Administrator on a 7-month contract based in Boon Lay. You will handle customer enquiries via phone, email and in person, and assist the sales team with quotations and order processing.

You will monitor deliveries, maintain stock records, prepare proforma invoices and Delivery Orders, and coordinate with factories, suppliers and finance to ensure timely billing and collections. Strong MS Office skills and a proactive attitude are essential.

Qualifications

• GCE O-Level or diploma and above preferred.
• Experience in sales support, sales coordination or administration is an advantage.
• Proactive, organized and customer-oriented.
• Proficient in Microsoft Office and Excel.
• Able to work under pressure and meet deadlines.

Responsibilities

• Handle customer enquiries via phone, email and in person.
• Prepare and amend quotations based on customer and salesperson requirements.
• Process sales orders and provide general administrative support to the sales team.
• Monitor order readiness and follow up with factories and suppliers on delivery schedules.
• Maintain stock records and raise Material Requisitions when required.
• Prepare proforma invoices and Delivery Orders (DO).
• Follow up with customers on outstanding payments before releasing goods.
• Process Delivery Orders based on Commercial Invoices and submit documents to Finance for billing.
• Coordinate with warehouse and service teams on customer deliveries, installations and collections.
• Keep customers updated on order status and delivery schedules.

Skills

Sales coordination

Administration

Customer service

Microsoft Office

Data entry

Education

GCE O-Level or Diploma and above

Tools

Microsoft Office

Excel

Job description

Contract

7 months

Location

Boon Lay

Working Hours

Monday through Friday from 8:30 AM to 5:15 PM

Salary

up to $4,000/month

Job Responsibilities

• Handle customer enquiries via phone, email and in person.
• Prepare and amend quotations based on customer and salesperson requirements.
• Process sales orders and provide general administrative support to the sales team.
• Monitor order readiness and follow up with factories and suppliers on delivery schedules.
• Maintain stock records and raise Material Requisitions when required.
• Prepare proforma invoices and Delivery Orders (DO).
• Follow up with customers on outstanding payments before releasing goods.
• Process Delivery Orders based on Commercial Invoices and submit documents to Finance for billing.
• Coordinate with warehouse and service teams on customer deliveries, installations and collections.
• Keep customers updated on order status and delivery schedules.

Requirements

• GCE O-Level or Diploma and above preferred.
• Experience in sales support, sales coordination or administration is an advantage.
• Proactive, organized and customer-oriented.
• Good administrative and communication skills.
• Proficient in Microsoft Office and Excel.
• Good computer and data-entry skills.
• Quick learner with the ability to work independently.
• Able to work under pressure and meet deadlines.

We regret to inform that only shortlisted candidates will be notified.