Procurement & Admin Assistant (Purchasing & SAP)

JE Human Resources Pte. Ltd.; Singapore; On-site; SGD 27,000 - 36,000; Full time

Job summary

JE Human Resources Pte Ltd is seeking a diligent Purchasing Assistant / Clerk to support daily purchasing and procurement activities. The role involves preparing PRs/POs, coordinating with suppliers, tracking deliveries, and maintaining records in SAP.

The ideal candidate has a relevant diploma or diploma-level qualification, SAP experience, and strong Excel/Outlook skills. Good communication and coordination abilities are essential for success.

Qualifications

• Minimum NITEC / Higher NITEC / Diploma in Business Administration, Supply Chain, Logistics, Purchasing or related discipline.
• Previous experience in Purchasing / Procurement / Supply Chain / Administrative support will be an advantage.
• Experience using SAP for purchasing or procurement transactions is highly preferred.
• Proficient in Microsoft Office, especially Excel and Outlook.
• Good communication and coordination skills.
• Candidates with relevant purchasing experience but without formal qualifications may also be considered.

Responsibilities

• Prepare Purchase Requisitions (PR) and Purchase Orders (PO) for the Material & Store Department.
• Issue and forward Purchase Orders to suppliers and follow up on order acknowledgement, delivery schedules, and outstanding orders.
• Liaise with suppliers to ensure materials and goods are delivered on time.
• Coordinate with Warehouse and Production departments on delivery schedules, shortages, delays, and other delivery-related issues.
• Arrange shipments via courier services and monitor delivery status.
• Maintain proper distribution, filing, and documentation of purchasing records.
• Update Purchase Orders, supplier information, delivery status, and other purchasing records in the SAP system.
• Request quotations and assist with basic supplier and price comparisons.
• Follow up with suppliers on purchasing and delivery matters.
• Ensure all purchasing activities comply with the company's procurement procedures and policies.
• Provide general administrative support to the Purchasing / Procurement Department.
• Perform other purchasing-related duties as assigned.

Skills

Good communication

Coordination skills

Attention to detail

Education

NITEC / Higher NITEC / Diploma in Business Administration, Supply Chain, Logistics, Purchasing or related discipline

Tools

SAP

Excel

Outlook

Job description

JE Human Resources Pte Ltd is seeking a diligent Purchasing Assistant / Clerk to support daily purchasing and procurement activities. The role involves preparing PRs/POs, coordinating with suppliers, tracking deliveries, and maintaining records in SAP.

The ideal candidate has a relevant diploma or diploma-level qualification, SAP experience, and strong Excel/Outlook skills. Good communication and coordination abilities are essential for success.