PMO / Project Administrator

Optimum Solutions Pte Ltd; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

Optimum Solutions Pte Ltd is seeking an organized PMO / Project Administrator to support our Shared Platform team for a banking client in Singapore. You will backbone project operations, ensuring governance, tracking progress, and streamlining staff onboarding/offboarding and resource tracking.

Ideal candidates have a Bachelor’s degree and 1–2 years' PMO or project administration experience, with strong analytical, communication, and time-management skills to drive efficient decisions across

Qualifications

• Bachelor’s Degree in Computer Science, Business, or related field.

Responsibilities

• Monitor, track, and report project progress to ensure alignment with standards.
• Gather data from stakeholders to support executive decision-making.
• Maintain and improve existing reports to meet expectations.
• Oversee staff headcount tracking, onboarding/offboarding, and assets management.

Skills

Analytical

Communication

Time management

Interpersonal skills

Education

Bachelor's degree

Tools

Excel

PowerPoint

Word

Job description

We are looking for an organised and detail-oriented PMO / Project Administrator to support our Shared Platform team for a banking client. In this role, you will be the backbone of our project operations—ensuring governance standards are met, tracking progress, and streamlining project administration from staff on/off-boarding to resource tracking. If you excel at bringing disparate information together to drive effective decision-making, we would love to meet you.

Responsibilities:

• Project Governance & Tracking: Monitor, track, and report the progress of multiple projects to ensure alignment with corporate standards.
• Information Consolidation: Gather accurate, relevant data from various stakeholders in a timely manner to support executive decision-making.
• Reporting & Enhancement: Maintain and continuously improve existing reports to meet evolving business and stakeholder expectations.
• Resource & Operations Management: Oversee staff headcount tracking, seating arrangements, asset management, and end-to-end staff onboarding/offboarding processes.

Requirements:

• Bachelor’s Degree in Computer Science, Business, or a related field.
• 1–2 years of relevant PMO or project administration experience, preferably within the financial services or technology sector.
• Analytical Skills: Strong ability to analyze data, identify gaps, spot discrepancies, and propose process improvements.
• Communication & Interpersonal Skills: Excellent written and verbal communication skills with the ability to explain complex concepts in simple terms. Patient, an active listener, and skilled at building strong working relationships with diverse stakeholders.
• Time Management: Exceptional organizational skills, capable of managing deadlines, tracking deliverables proactively, and collaborating effectively across teams.
• Technical Proficiency: Advanced knowledge of Microsoft Office suite (PowerPoint for presentations, Word for documentation, and Excel for advanced data analysis).