Project Operations Coordinator

Optimum Solutions (Singapore) Pte Ltd.; Singapore; On-site; SGD 48,000 - 75,000; Full time

Job summary

Optimum Solutions (Singapore) Pte Ltd. is seeking a proactive PMO/Project Administrator to support a banking client. You will backbone project operations, govern governance standards, track progress and streamline administration from staff onboarding to offboarding, ensuring data accuracy and timely reporting.

Ideal candidates bring 1–2 years PMO experience, strong Excel/PowerPoint skills, and the ability to consolidate information from diverse stakeholders to enable sound decisions.

Qualifications

• Bachelor's Degree in Computer Science, Business, or a related field.
• 1–2 years PMO or project administration experience in financial services or technology.
• Strong analytical skills to identify gaps and propose improvements.
• Excellent written and verbal communication with ability to explain complex concepts simply.
• Exceptional organisational skills and proactive deadline management.
• Advanced knowledge of MS PowerPoint, Word, and Excel for data analysis.

Responsibilities

• Project Governance & Tracking: Monitor, track, and report project progress to align with standards.
• Information Consolidation: Gather accurate data from stakeholders to support executive decisions.
• Reporting & Enhancement: Maintain and improve reports to meet evolving stakeholder needs.
• Resource & Operations Management: Oversee staff headcount tracking, seating, assets, and onboarding/offboarding processes.

Skills

PMO experience

Governance

Data analysis

Stakeholder management

Education

Bachelor's degree in CS/Business/related

Tools

MS Office

Job description

About the Role:

We are looking for an organized and detail-oriented PMO / Project Administrator to support our banking client. In this role, you will be the backbone of our project operations—ensuring governance standards are met, tracking progress, and streamlining project administration from staff on/offboarding to resource tracking. If you excel at bringing disparate information together to drive effective decision-making, we would love to meet you.

Responsibilities:

• Project Governance & Tracking: Monitor, track, and report the progress of multiple projects to ensure alignment with corporate standards.
• Information Consolidation: Gather accurate, relevant data from various stakeholders promptly to support executive decision-making.
• Reporting & Enhancement: Maintain and continuously improve existing reports to meet evolving business and stakeholder expectations.
• Resource & Operations Management: Oversee staff headcount tracking, seating arrangements, asset management, and end-to-end staff onboarding/offboarding processes.

Requirements:

• Education: Bachelor's Degree in Computer Science, Business, or a related field.
• Experience: 1–2 years of relevant PMO or project administration experience, preferably within the financial services or technology sector.
• Analytical Skills: Strong ability to analyse data, identify gaps, spot discrepancies, and propose process improvements.
• Communication & Interpersonal Skills: Excellent written and verbal communication skills with the ability to explain complex concepts in simple terms—patient, an active listener, and skilled at building strong working relationships with diverse stakeholders.
• Time Management: Exceptional organisational skills, capable of managing deadlines, tracking deliverables proactively, and collaborating effectively across teams.
• Technical Proficiency: Advanced knowledge of the Microsoft Office suite (PowerPoint for presentations, Word for documentation, and Excel for advanced data analysis).