PMO/Project Admin

Saksoft Pte Ltd; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Saksoft Pte Ltd is seeking a PMO/Project Admin to support IT projects in a regulated banking environment. You will coordinate schedules, manage resources, and maintain contract documentation while liaising with stakeholders and clients.

The role requires 3+ years in IT project support, strong coordination and communication skills, and the ability to work autonomously in a fast-paced setting. On-site in Singapore with potential for process improvements.

Qualifications

• Minimum 3 years IT Project Support experience, preferably in banking/financial industry or other highly regulated industries.

Responsibilities

• Coordinate project schedules, timelines, and resources.
• Track project deliverables and report progress to Project Manager/Team.
• Track and manage project expenses, forecasting and budgeting.
• Process and track project-related invoices, payments, and expenses.
• Provide regular financial updates to Project Manager and stakeholders.
• Maintain project contracts and related documentation (vendor contracts, MSAs, SOWs).
• Assist with sourcing/hiring resources, liaising with suppliers for interviews, renewals and onboarding/offboarding.
• Act as liaison between project team, stakeholders, and clients.

Skills

Project coordination

Stakeholder management

Communication

Analytical skills

Autonomy

Education

Bachelor's degree in Business Administration/ Banking/ Finance/ Project Management

Tools

MS Word

Excel

PowerPoint

SharePoint

Job description

Experience

6+ Years

Role

PMO/Project Admin

Key Skills

Advance knowledge of MS Word, Excel, PowerPoint andSharePoint

Responsibilities

Project Coordination

• Coordinate project schedules, timelines, and resources.
• Track project / project’s deliverables progress and report to the Project Manager / Team.

Financial Management

• Track and manage project expenses, including forecasting and budgeting.
• Process and track project-related invoices, payments, and expenses.
• Provide regular financial updates to the Project Manager and stakeholders

Contract Management

• Maintain project contracts, including but not limited to vendor contracts such as Master Service Agreement, Statement of Work/Work Order, client agreements, and partnership agreements.
• Maintain accurate and up-to-date contract documentation.

Resource Management

• Assist with sourcing / hiring of new resources including liaising with suppliers on requirements, arrangement of interviews etc
• Manage resource renewals; Ensure timely renewals and notifications
• Faciliate resource onboarding / offboarding formalities
• Maintain resource records

Communication

• Act as a liaison between project team members, stakeholders, and clients.
• Respond to project-related inquiries and requests.

Administrative Support

• Provide administrative assistance to the Project Manager/Team, including scheduling meetings, making travel arrangements, and preparing meeting materials.
• Coordinate information for adhoc RFI requests

Documentation/ Data Management

• Maintain accurate and up-to-date project documentation, including key project artefacts, project plans, status reports, and meeting minutes.
• Ensure all project documents are properly stored and easily accessible.
• Track and update project / resources’ data and/or metrics to facilitate higher management’s analysis and review for decision making.
  

Requirements

• Degree in Business Administration/ Banking/ Finance / Project Management or a related field
• Minimum 3 years of IT Project Support experience, preferably in banking/financial industry or other highly regulated industries.
• Have a good understanding of Project Life Cycle and basic understanding of project methodologies such as waterfall and agile.
• Innovative and have past track records of introducing process improvement.
• Very strong organisational and analytical skills, is meticulous with details.
• Highly-motivated self-starter and strong team player and able to work with a high degree of autonomy.
• Excellent communication / interpersonal skills and able to communicate well with senior stakeholders.
• Good attitude, coachable and able to maintain a high degree of confidentiality with the information handled during the course of work.
• Able to multitask, work in a fast paced environment, handle high degree stress and meet deadlines.