PMO/Project Admin

SAKSOFT PTE LIMITED; Singapore; On-site; SGD 52,000 - 78,000; Full time

Job summary

SAKSOFT PTE LIMITED is seeking a PMO/Project Admin with 6+ years of experience to support IT project delivery in Singapore. You will coordinate schedules, manage project artifacts, and liaise with stakeholders and clients to ensure timely progress.

Responsibilities span project coordination, financial tracking, contract and resource management, and comprehensive documentation. Strong organizational, communication, and confidentiality skills are essential in this fast-paced role.

Qualifications

• Degree in relevant field is required.
• Minimum 3 years of IT Project Support experience, preferably in banking/financial or regulated environments.
• Understanding of Project Life Cycle and basic methodologies (Waterfall/Agile).
• Ability to drive process improvements and document changes.

Responsibilities

• Coordinate project schedules, timelines, and resources.
• Track project deliverables and report progress to Project Manager/Team.
• Track and manage project expenses, forecasting and budgeting; process invoices and expenses.
• Maintain contracts and documentation (SOWs, MSAs, client agreements).
• Assist with sourcing/hiring resources; manage renewals and onboarding/offboarding.

Skills

MS Word

Excel

PowerPoint

SharePoint

Project coordination

Communication

Education

Degree in Business Administration/ Banking/ Finance/ Project Management

Job description

Experience

6+ Years

Role

PMO/Project Admin

Key Skills

Advance knowledge of MS Word, Excel, PowerPoint andSharePoint

Responsibilities

Project Coordination

• Coordinate project schedules, timelines, and resources.
• Track project / project’s deliverables progress and report to the Project Manager / Team.

Financial Management

• Track and manage project expenses, including forecasting and budgeting.
• Process and track project-related invoices, payments, and expenses.
• Provide regular financial updates to the Project Manager and stakeholders

Contract Management

• Maintain project contracts, including but not limited to vendor contracts such as Master Service Agreement, Statement of Work/Work Order, client agreements, and partnership agreements.
• Maintain accurate and up-to-date contract documentation.

Resource Management

• Assist with sourcing / hiring of new resources including liaising with suppliers on requirements, arrangement of interviews etc
• Manage resource renewals; Ensure timely renewals and notifications
• Faciliate resource onboarding / offboarding formalities
• Maintain resource records

Communication

• Act as a liaison between project team members, stakeholders, and clients.
• Respond to project-related inquiries and requests.

Administrative Support

• Provide administrative assistance to the Project Manager/Team, including scheduling meetings, making travel arrangements, and preparing meeting materials.
• Coordinate information for adhoc RFI requests

Documentation/ Data Management

• Maintain accurate and up-to-date project documentation, including key project artefacts, project plans, status reports, and meeting minutes.
• Ensure all project documents are properly stored and easily accessible.
• Track and update project / resources’ data and/or metrics to facilitate higher management’s analysis and review for decision making.
  

Requirements

• Degree in Business Administration/ Banking/ Finance / Project Management or a related field
• Minimum 3 years of IT Project Support experience, preferably in banking/financial industry or other highly regulated industries.
• Have a good understanding of Project Life Cycle and basic understanding of project methodologies such as waterfall and agile.
• Innovative and have past track records of introducing process improvement.
• Very strong organisational and analytical skills, is meticulous with details.
• Highly-motivated self-starter and strong team player and able to work with a high degree of autonomy.
• Excellent communication / interpersonal skills and able to communicate well with senior stakeholders.
• Good attitude, coachable and able to maintain a high degree of confidentiality with the information handled during the course of work.
• Able to multitask, work in a fast paced environment, handle high degree stress and meet deadlines.