PMO Analyst

R SYSTEMS (SINGAPORE) PTE LIMITED; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

R SYSTEMS (SINGAPORE) PTE LIMITED is seeking a Project Support professional to track deliverables, milestones, and deadlines, ensuring dependencies are clearly documented and managed to meet project timelines.

The role covers artefact review for timeliness and quality, active stakeholder coordination, governance compliance, and regular reporting of status and risks. Strong organisational, analytical, and communication skills are essential for success in this fast-paced environment.

Qualifications

• Minimum 5 years of IT Project Support experience, preferably in banking/financial industry or other highly regulated industries.
• Experience in large-scale, multi-project environments.
• Have a good understanding of Project Life Cycle and basic understanding of project methodologies such as waterfall and agile.
• Innovative and have past track records of introducing process improvement.
• Very strong organisational and analytical skills, is meticulous with details.
• Highly-motivated self-starter and strong team player and able to work with a high degree of autonomy.
• Excellent communication / interpersonal skills and able to communicate well with senior stakeholders.
• Good attitude, coachable and able to maintain a high degree of confidentiality with the information handled during the course of work.
• Able to multitask, work in a fast paced environment, handle high degree stress and meet deadlines.

Responsibilities

• Project Deliverable Tracking: Maintain a centralized tracker for all deliverables, milestones, and deadlines; monitor progress and identify delays or risks.
• Artefact Review & Quality Assurance: Review artefacts for timeliness, completeness, accuracy, and compliance; ensure quality criteria before submission.
• Stakeholder Coordination & Follow-Up: Engage with Project Managers, Business Analysts, and other stakeholders to confirm ownership and timelines; follow up on outstanding items.
• Governance & Compliance: Ensure all mandatory artefacts are submitted and stored in the designated repository; track adherence to processes.
• Reporting: Provide regular updates on deliverable status, overdue items, and quality assurance findings; present insights and recommendations.

Skills

Project management

Stakeholder coordination

Governance & compliance

Process improvement

Analytical skills

Communication skills

Autonomy

Team player

Multitasking

Job description

Key Responsibilities:

Project Deliverable Tracking

Maintain a centralized tracker for all project deliverables, milestones, and deadlines.Monitor progress against the project plan and proactively identify delays or risks to timely delivery.Ensure dependencies between deliverables are clearly documented and managed.

Artefact Review &QualityAssurance

Review project artefacts (e.g., business requirements, design documents, test documentation, status reports etc) for timeliness, completeness, accuracy, and compliance with internal compliance standards.Validate that artefacts meet agreedqualitycriteria before submission or approval.Provide feedback and guidance to project teams to address gaps or inconsistencies.

Stakeholder Coordination & Follow-Up

Engage with Project Managers, Business Analysts, and other stakeholders to confirm deliverable ownership and timelines.Follow up on outstanding deliverables and elevate delays to relevant stakeholders when necessary.Facilitate regular check-ins and status updates to ensure alignment on requirements and expectations.

Governance & Compliance

Ensure all mandatory artefacts are submitted and stored in the designated repository.Track adherence to governance processes and compensate non-compliance issues.

Reporting

Provide regular updates on deliverable status, overdue items, andqualityassurancefindings. Present insights and recommendations to project / technical delivery manager.

REQUIREMENT:

• Minimum 5 years of IT Project Support experience, preferably in banking/financial industry or other highly regulated industries.
• Experience in large-scale, multi-project environments.
• Have a good understanding of Project Life Cycle and basic understanding of project methodologies such as waterfall and agile.
• Innovative and have past track records of introducing process improvement.
• Very strong organisational and analytical skills, is meticulous with details.
• Highly-motivated self-starter and strong team player and able to work with a high degree of autonomy.
• Excellent communication / interpersonal skills and able to communicate well with senior stakeholders.
• Good attitude, coachable and able to maintain a high degree of confidentiality with the information handled during the course of work.
• Able to multitask, work in a fast paced environment, handle high degree stress and meet deadlines.