PMO Data & Reporting Coordinator

A*STAR RESEARCH ENTITIES; Singapore; On-site; SGD 55,000 - 85,000; Full time

Job summary

A*STAR RESEARCH ENTITIES is seeking a detail-oriented Programme Coordinator/PMO to establish and maintain a centralized data and reporting ecosystem. You will work with Operations, Finance, Tech-Biz and other stakeholders to enhance data governance, reporting accuracy, and informed decision-making.

You will develop dashboards and trackers, consolidate financial and operational information, support budget tracking and grant administration, and help prepare quarterly and annual reports for

Qualifications

• Bachelor's degree in Business, Engineering, Project Management, Operations Management, or a related discipline.
• 2-5 years of experience in programme coordination, project administration, operations, or a similar role.
• Proficiency in Microsoft Office applications, particularly Excel, PowerPoint, and Word.
• Strong organizational, coordination, and stakeholder management skills.
• Good written and verbal communication skills with the ability to work across cross-functional teams.
• Ability to manage multiple priorities and ensure timely follow-up of actions and deliverables.
• Detail-oriented with strong analytical and problem-solving abilities.

Responsibilities

• Establish, maintain, and continuously enhance a centralized programme data and reporting ecosystem, working closely with Operations and collaborating with Finance, Tech-Biz, and other stakeholders as needed to improve data management, governance compliance, reporting accuracy, and programme decision-making.
• Develop and maintain programme dashboards, reports, and management trackers to support programme monitoring, performance reviews, and data-driven decision-making.
• Consolidate programme financial, resource, and operational information for reporting, governance reviews, and management reporting.
• Support budget tracking, finance reporting, procurement coordination, and grant administration activities.
• Prepare and support quarterly and annual programme reporting activities, including the consolidation, review, and submission of reports and supporting documentation to grantors through designated online reporting platforms.
• Coordinate governance reviews, Senior Management reviews, and Steering Committee meetings, including scheduling, preparation of materials, minute-taking, and follow-up of action items.
• Support project onboarding, closure, and documentation processes to ensure compliance with programme governance and reporting requirements.
• Maintain proper documentation, records management, and programme repositories in accordance with governance and audit requirements.
• Identify and implement opportunities to improve programme and project management processes, reporting efficiency, data quality, and operational effectiveness through digitalization and automation.
• Provide logistical and operational support for meetings, workshops, events, and stakeholder engagements.
• Provide general coordination and administrative support to Programme and Project Management teams to ensure the smooth execution of programme activities.

Skills

Stakeholder management

Organizational skills

Communication (written & verbal)

Analytical thinking

Multitasking & time management

Education

Bachelor's degree in Business/Engineering/PM/Operations

Tools

MS Office

Excel

PowerPoint

Word

Power BI

Power Automate

SharePoint

Job description

A*STAR RESEARCH ENTITIES is seeking a detail-oriented Programme Coordinator/PMO to establish and maintain a centralized data and reporting ecosystem. You will work with Operations, Finance, Tech-Biz and other stakeholders to enhance data governance, reporting accuracy, and informed decision-making.

You will develop dashboards and trackers, consolidate financial and operational information, support budget tracking and grant administration, and help prepare quarterly and annual reports for