Executive Assistant (Tanjong Pagar)

PERSOL; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

PERSOL is seeking an Executive Assistant to provide comprehensive support to a senior executive in a fast-paced environment. The role involves managing calendars, travel, visa processes, and coordinating investment-related projects with stakeholders.

The ideal candidate will be highly organised, discreet, and able to handle confidential information with professionalism. Relevant experience in consulting or investment firms is advantageous.

Qualifications

• Degree in Business, Finance, Management, or a related discipline is preferred.
• Proven experience as an Executive Assistant, Project Coordinator, Analyst, Project Manager, or in a similar role supporting senior management.
• Experience working in management consulting, venture capital, private equity, investment firms, family offices, or multinational corporations will be an advantage.

Responsibilities

• Provide comprehensive executive and administrative support, including calendar management, travel arrangements, visa applications, and banking-related administration.
• Monitor and coordinate the progress of investment-related projects, ensuring timely follow-ups with stakeholders.
• Liaise with internal teams, external partners, and business stakeholders to facilitate smooth communication and project execution.
• Perform business translation and interpretation for meetings, documents, and business communications when required.
• Support research, procurement, inventory tracking, and coordination of lifestyle assets such as fine wine, artwork, and luxury watches.
• Coordinate meetings, prepare reports, presentation materials, and other business documents.
• Handle sensitive and confidential information with a high level of professionalism.

Skills

Stakeholder management

Organisation

Attention to detail

Project coordination

Education

Bachelor's degree in Business / Finance / Management

Job description

Executive Assistant

Location: Tanjong Pagar, Singapore
Salary: Up to $4,500/month
Working Hours: Monday - Friday, 10:00am - 7:00pm (Flexibility to work overtime or on weekends when required)

About the Role

We are looking for a proactive and highly organised Executive Assistant to provide comprehensive support to a senior executive in a fast-paced environment. This role offers exposure to investment-related projects, executive administration, stakeholder management, and lifestyle asset coordination. The ideal candidate is detail-oriented, resourceful, and able to handle confidential matters with professionalism and discretion.

Key Responsibilities

• Provide comprehensive executive and administrative support, including calendar management, travel arrangements, visa applications, and banking-related administration.

• Monitor and coordinate the progress of investment-related projects, ensuring timely follow-ups with stakeholders.

• Liaise with internal teams, external partners, and business stakeholders to facilitate smooth communication and project execution.

• Perform business translation and interpretation for meetings, documents, and business communications when required.

• Support research, procurement, inventory tracking, and coordination of lifestyle assets such as fine wine, artwork, and luxury watches.

• Coordinate meetings, prepare reports, presentation materials, and other business documents.

• Handle sensitive and confidential information with a high level of professionalism.

Requirements

• Degree in Business, Finance, Management, or a related discipline is preferred.

• Proven experience as an Executive Assistant, Project Coordinator, Analyst, Project Manager, or in a similar role supporting senior management.

• Experience working in management consulting, venture capital, private equity, investment firms, family offices, or multinational corporations will be an advantage.

• Strong organisational, coordination, and stakeholder management skills.

• Highly detail-oriented with excellent analytical and problem-solving abilities.

• Able to work independently in a fast-paced environment while managing multiple priorities.

• Professional, adaptable, resilient, and able to maintain strict confidentiality while handling sensitive information.

We regret to inform that only shortlisted candidates will be notified.