Executive Assistant - CEO/MD

SAITECH INTERNATIONAL PTE. LTD.; Singapore; On-site; SGD 51,000 - 61,000; Full time

Job summary

SAITECH INTERNATIONAL PTE. LTD.

in Singapore is seeking an Executive Assistant to the CEO to deliver high-impact administrative support that enables effective leadership and smooth business operations. You will manage the CEO's diary and calendar, coordinate internal and external meetings, arrange domestic and international travel with itineraries, facilitate visa arrangements, process expenses, and handle confidential documents with discretion.

Qualifications

• Experience supporting an executive or CEO is preferred.
• Strong organizational and time-management skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage the CEO's diary, schedules and calendar to optimize priorities.
• Coordinate internal and external meetings, including logistics and materials.
• Organize conference calls for cross-team communication.
• Arrange domestic and international travel with itineraries.
• Arrange visa for senior team members for international activities.
• Process and reconcile expense claims accurately and timely.
• Handle confidential documents with discretion and secure filing.
• Maintain an up-to-date contacts database for networking.
• Greet visitors and coordinate meeting schedules and calls for engagements.

Skills

Diary management

Meeting coordination

Travel coordination

Expense processing

Confidentiality

Job description

Our client, an Investment Banking company, seeks an Executive Assistant to the CEO to deliver high-impact administrative support, enabling effective leadership and business operations.

Responsibilities

• Manage the CEO's diary, business schedules, and calendar to optimize time and priorities
• Coordinate and schedule internal and external meetings, including logistics, venue, and preparation of meeting materials
• Organize and coordinate conference calls to ensure seamless communication across teams and stakeholders
• Arrange and manage domestic and international travel, including booking flights, accommodation, and preparing detailed travel itineraries and agendas
• Facilitate visa arrangements for senior team members to support international business activities
• Process and reconcile expense claims accurately and timely to maintain financial compliance
• Handle confidential documents with discretion and maintain secure filing systems for personal and sensitive CEO files
• Maintain an up-to-date database of contacts and business cards to support networking and relationship management
• Receive visitors professionally, manage meeting schedules, and coordinate conference calls to support CEO's engagements

Other Information

• Job location: Raffles Place
• Work week: Monday to Friday
• Salary: Up to SGD 5,000 per month