Executive Assistant for CEO

Saitech International Pte Ltd; Singapore; On-site; SGD 51,000 - 61,000; Full time

Job summary

Saitech International Pte Ltd is seeking an Executive Assistant to the CEO to deliver high-impact administrative support and enable effective leadership and operations in Singapore.

You will manage the CEO's calendar, coordinate meetings, arrange travel and visas, handle confidential documents, and maintain key contacts to support networking and readiness for engagements.

Responsibilities

• Manage the CEO’s diary, business schedules, and calendar to optimize time and priorities
• Coordinate and schedule internal and external meetings, including logistics, venue, and preparation of meeting materials
• Organize and coordinate conference calls to ensure seamless communication across teams and stakeholders
• Arrange and manage domestic and international travel, including booking flights, accommodation, and preparing detailed travel itineraries and agendas
• Facilitate visa arrangements for senior team members to support international business activities
• Process and reconcile expense claims accurately and timely to maintain financial compliance
• Handle confidential documents with discretion and maintain secure filing systems for personal and sensitive CEO files
• Maintain an up-to-date database of contacts and business cards to support networking and relationship management
• Receive visitors professionally, manage meeting schedules, and coordinate conference calls to support CEO’s engagements

Skills

Diary management

Calendar management

Meeting coordination

Travel coordination

Expense processing

Confidential document handling

Relationship management

Job description

Our client, an Investment Banking company, seeks an Executive Assistant to the CEO to deliver high-impact administrative support, enabling effective leadership and business operations.

Responsibilities

• Manage the CEO’s diary, business schedules, and calendar to optimize time and priorities
• Coordinate and schedule internal and external meetings, including logistics, venue, and preparation of meeting materials
• Organize and coordinate conference calls to ensure seamless communication across teams and stakeholders
• Arrange and manage domestic and international travel, including booking flights, accommodation, and preparing detailed travel itineraries and agendas
• Facilitate visa arrangements for senior team members to support international business activities
• Process and reconcile expense claims accurately and timely to maintain financial compliance
• Handle confidential documents with discretion and maintain secure filing systems for personal and sensitive CEO files
• Maintain an up-to-date database of contacts and business cards to support networking and relationship management
• Receive visitors professionally, manage meeting schedules, and coordinate conference calls to support CEO’s engagements

Other Information

• Job location: Raffles Place
• Work week: Monday to Friday
• Salary: Up to SGD 5,000 per month

Job posted by
Bhanu Rajan
Saitech International
EA Regn: R1106079