Personal Assistant (to Master/Consultant)

MINISTRY OF CHINESE METAPHYSICS; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

MINISTRY OF CHINESE METAPHYSICS in Singapore seeks a dedicated Personal Assistant to support our Master/Consultant in daily operations and client-facing activities. You will manage calendars, coordinate consultations, events, and ensure smooth administrative workflows with discretion.

The role requires strong organisation, excellent English and Mandarin communication, and comfort with confidential records. Proficiency in Microsoft Office and scheduling tools, plus flexibility for occasional

Qualifications

• Diploma or equivalent required or considered with relevant experience.
• 1–2 years in Personal Assistant, Executive Assistant, or similar support role.

Responsibilities

• Manage Master/Consultant's calendar including client appointments and consultations.
• Handle client enquiries via phone, WhatsApp, email and social media; coordinate follow-ups.
• Prepare materials for consultations (e.g. Bazi charts, Feng Shui reports, client files).
• Coordinate Feng Shui audits, site visits, and event bookings.
• Support logistics of workshops, seminars, or talks.
• Maintain confidential client records with discretion.
• Coordinate with vendors for Feng Shui products and ritual items; track inventory.
• Assist with social media content scheduling, website updates, or marketing collateral.
• Handle personal errands and ad-hoc administrative tasks.
• Manage invoicing, payment collection, and basic bookkeeping.

Skills

Organisational skills

English & Mandarin communication

Discretion

Calendar & scheduling management

Multi-tasking

Education

Diploma or equivalent

Tools

Microsoft Office

Scheduling/calendar tools

Job description

Job Description

We are seeking a dedicated and detail-oriented Personal Assistant to support our Master/Consultant in daily business and client-facing operations. This role is ideal for someone who is organised, discreet, and comfortable managing a varied workload - from scheduling consultations to assisting with event and product coordination.

Key Responsibilities

• Manage the Master/Consultant's calendar, including client appointments, home visits, and consultation bookings


• Handle client enquiries via phone, WhatsApp, email, and social media, and coordinate follow-ups


• Prepare and organise materials for consultations (e.g. Bazi charts, Feng Shui reports, client files)


• Assist with the coordination of Feng Shui audits, site visits, and event bookings (e.g. groundbreaking ceremonies, office/home consultations)


• Support the planning and logistics of workshops, seminars, or public talks


• Manage correspondence, documentation, and confidential client records with discretion


• Coordinate with vendors for items such as Feng Shui products, amulets, or ritual items, including inventory tracking


• Assist with basic social media content scheduling, website updates, or marketing collateral coordination


• Handle personal errands and ad-hoc administrative tasks for the Master/Consultant as needed


• Manage invoicing, payment collection, and basic bookkeeping for consultations and product sales

Job Requirements

• Minimum Diploma or equivalent; relevant experience will also be considered


• At least 1-2 years of experience as a Personal Assistant, Executive Assistant, or in a similar support role


• Strong organisational skills with the ability to manage multiple schedules and priorities


• Excellent communication skills in English and Mandarin/Chinese dialects (important for liaising with Chinese-speaking clients)


• High level of discretion and professionalism when handling confidential/personal matters


• Familiarity with or genuine interest in Chinese metaphysics (Feng Shui, Bazi, Zi Wei Dou Shu, etc.) is a strong advantage, though not mandatory


• Proficient in Microsoft Office and scheduling/calendar tools


• Comfortable working flexible hours, including occasional weekends, for site visits or client events