PERSONAL ASSISTANT TO DIRECTOR ( F&B )

vardi&co. pte. ltd.; Singapore; On-site; SGD 42,000 - 68,000; Full time

Job summary

Leila Singapore is seeking a highly organised Personal Assistant to provide executive-level support to the Director and Management, with the ability to work independently and manage competing priorities. You will coordinate business operations, projects, events and stakeholder engagement, handle calendars and travel, prepare reports and presentations, and maintain confidential documents with discretion.

Ideal candidates have at least 3 years of PA/EA experience, excellent English communication

Qualifications

• Minimum 3 years of experience as PA/EA or similar executive support role.
• Experience supporting senior management, business owners or Directors is highly preferred.
• Strong organisational and time-management skills with excellent attention to detail.
• Able to handle confidential and sensitive information with discretion.

Responsibilities

• Provide high-level administrative and executive support to the Director and Management.
• Manage calendars, appointments, meetings and schedules, ensuring priorities are coordinated.
• Coordinate internal and external meetings, prepare agendas, take minutes and follow up on actions.
• Monitor deadlines and follow-ups to ensure timely completion.
• Handle ad-hoc assignments and special projects with ownership.

Skills

Organisational skills

Proactivity

Commercial awareness

Executive support

Calendar management

Stakeholder coordination

Independent working

Discretion

English communication

MS Office / Google Workspace

Tools

Microsoft Office

Google Workspace

Job description

Leila Singapore is looking for a highly organised, proactive and commercially minded Personal Assistant to provide executive-level support to the Director and Management.

This is a high-trust, high-responsibility position for someone who is able to work independently, manage competing priorities and act as a key coordination point between Management and different parts of the business.

You will be involved not only in day-to-day executive support, but also in business operations, projects, events, stakeholder coordination and management initiatives.

What You'll Own

Executive & Management Support

• Provide high-level administrative and executive support to the Director and Management.
• Manage calendars, appointments, meetings and schedules, ensuring priorities are effectively coordinated.
• Coordinate internal and external meetings, prepare agendas, take minutes and follow up on action items.
• Monitor deadlines, outstanding matters and key follow-ups to ensure timely completion.
• Manage confidential documents, business information and correspondence with a high level of discretion and professionalism.

Business & Stakeholder Coordination

• Act as a key point of contact between Management and internal teams, clients, suppliers, business partners and external stakeholders.
• Coordinate information and follow-ups across HR, Finance, Operations, Marketing and other departments.
• Assist Management in coordinating business initiatives, operational matters and special projects.
• Follow up with relevant stakeholders and ensure agreed actions are completed within the required timelines.

Business & Project Support

• Prepare presentations, management reports, proposals, briefing documents and business correspondence.
• Conduct research, gather relevant information and prepare summaries to support Management’s decision-making.
• Assist with business projects, events, partnerships and other strategic initiatives.
• Track project timelines, deliverables and outstanding action items.
• Support Management in identifying information, resources and follow-up required to move projects forward.

Administrative & Personal Coordination

• Manage business appointments, reservations, travel arrangements and other scheduling requirements.
• Assist with selected personal arrangements for Management where required.
• Maintain proper filing, records and documentation.
• Handle ad-hoc assignments and special projects with a high level of ownership.

Who We're Looking For

• Minimum 3 years of experience as a Personal Assistant, Executive Assistant, Management Assistant or similar executive support role.
• Experience supporting senior management, business owners or Directors is highly preferred.
• Strong organisational and time-management skills with excellent attention to detail.
• Mature, professional and highly trustworthy, with the ability to handle confidential and sensitive information.
• Excellent written and verbal English communication skills.
• Strong interpersonal and stakeholder management skills.
• Able to work independently, prioritise competing demands and manage tight deadlines.
• Proactive, resourceful and strong in follow-up — able to anticipate what Management needs rather than simply wait for instructions.
• Strong business coordination and problem-solving abilities.
• Proficient in Microsoft Office / Google Workspace.
• Experience in F&B, retail, hospitality, lifestyle or business operations will be an advantage.
• Flexible and comfortable working in a fast-paced, entrepreneurial environment.

Why Join Leila?

Work closely with Management.
Gain direct exposure to business decisions, operations and growth initiatives.

A role with real ownership.
You will be trusted to manage priorities, coordinate stakeholders and drive follow-ups independently.

Broader business exposure.
Go beyond traditional PA duties and gain exposure to operations, HR, finance, marketing, events and business projects.

Be part of the growth.
Work in a dynamic F&B and lifestyle environment where your ability to organise, execute and solve problems can make a direct impact.

Working Arrangement

Working Hours: To be discussed based on business requirements
Location: 12 Teck Lim Rd, Singapore 088387

The person we are looking for

We are looking for someone who is mature, discreet, highly organised and commercially aware — someone who can keep Management organised, stay ahead of priorities and confidently coordinate with different stakeholders to get things done.

If you are someone who takes ownership, anticipates needs and thrives in a fast-moving environment, we would love to hear from you.