Executive Assistant & Business Operations Lead

vardi&co. pte. ltd.; Singapore; On-site; SGD 42,000 - 68,000; Full time

Job summary

Leila Singapore is seeking a highly organised Personal Assistant to provide executive-level support to the Director and Management, with the ability to work independently and manage competing priorities. You will coordinate business operations, projects, events and stakeholder engagement, handle calendars and travel, prepare reports and presentations, and maintain confidential documents with discretion.

Ideal candidates have at least 3 years of PA/EA experience, excellent English communication

Qualifications

• Minimum 3 years of experience as PA/EA or similar executive support role.
• Experience supporting senior management, business owners or Directors is highly preferred.
• Strong organisational and time-management skills with excellent attention to detail.
• Able to handle confidential and sensitive information with discretion.

Responsibilities

• Provide high-level administrative and executive support to the Director and Management.
• Manage calendars, appointments, meetings and schedules, ensuring priorities are coordinated.
• Coordinate internal and external meetings, prepare agendas, take minutes and follow up on actions.
• Monitor deadlines and follow-ups to ensure timely completion.
• Handle ad-hoc assignments and special projects with ownership.

Skills

Organisational skills

Proactivity

Commercial awareness

Executive support

Calendar management

Stakeholder coordination

Independent working

Discretion

English communication

MS Office / Google Workspace

Tools

Microsoft Office

Google Workspace

Job description

Leila Singapore is seeking a highly organised Personal Assistant to provide executive-level support to the Director and Management, with the ability to work independently and manage competing priorities. You will coordinate business operations, projects, events and stakeholder engagement, handle calendars and travel, prepare reports and presentations, and maintain confidential documents with discretion.

Ideal candidates have at least 3 years of PA/EA experience, excellent English communication