Personal Assistant / Secretary (12 months contract)

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 50,000 - 60,000; Full time

Job summary

PERSOL SINGAPORE PTE. LTD. is seeking an experienced Executive Assistant to support the Chairman, handling business, personal, and family matters with discretion.

You will manage calendars, travel, and meetings, coordinate VIP visits and events, and liaise with senior management, clients, government agencies, and service providers. The role requires travel, tight scheduling, and the ability to work after hours when needed.

Qualifications

• Bachelor's degree and 5+ years of experience supporting senior executives or C-suite leaders.
• Highly organized, detail-oriented, able to manage multiple priorities in a fast-paced environment.
• Willingness to travel overseas and provide support outside regular hours when necessary.

Responsibilities

• Provide comprehensive executive support to the Chairman across business, personal, and family-related matters.
• Manage the Chairman's calendar, appointments, meetings, and travel schedules, ensuring effective prioritization and timely follow-up.
• Act as the primary liaison between the Chairman, family members, senior management, regional headquarters, clients, business partners, government agencies, and service providers.
• Coordinate business meetings, VIP visits, corporate events, and selected personal engagements, including logistical arrangements.
• Arrange end-to-end travel plans for the Chairman, family members, and senior executives, including flights, accommodation, visas, transportation, and itineraries.
• Prepare and manage correspondence, reports, presentations, and confidential documents.
• Handle expense claims, invoice processing, reimbursements, payment tracking, and other administrative finance-related matters.
• Oversee residential property and household administration, including tenancy matters, maintenance, utilities, and vendor coordination.
• Support documentation and applications relating to immigration, banking, insurance, taxation, residency, and other personal or family matters.
• Manage procurement activities, vendor relationships, and office or household requirements.
• Remain responsive to urgent matters outside regular working hours when required.
• Provide ad hoc administrative and project support as assigned by the Chairman or Management.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder liaison

Discretion

Education

Bachelor's degree

Job description

Job responsibilities

• Provide comprehensive executive support to the Chairman across business, personal, and family-related matters.
• Manage the Chairman's calendar, appointments, meetings, and travel schedules, ensuring effective prioritization and timely follow-up.
• Act as the primary liaison between the Chairman, family members, senior management, regional headquarters, clients, business partners, government agencies, and service providers.
• Coordinate business meetings, VIP visits, corporate events, and selected personal engagements, including logistical arrangements.
• Arrange end-to-end travel plans for the Chairman, family members, and senior executives, including flights, accommodation, visas, transportation, and itineraries.
• Prepare and manage correspondence, reports, presentations, and confidential documents.
• Handle expense claims, invoice processing, reimbursements, payment tracking, and other administrative finance-related matters.
• Oversee residential property and household administration, including tenancy matters, maintenance, utilities, and vendor coordination.
• Support documentation and applications relating to immigration, banking, insurance, taxation, residency, and other personal or family matters.
• Manage procurement activities, vendor relationships, and office or household requirements.
• Remain responsive to urgent matters outside regular working hours when required.
• Provide ad hoc administrative and project support as assigned by the Chairman or Management.

Job Requirements

• Bachelor's Degree with at least 5 years of relevant experience supporting senior executives or C-suite leaders.
• Highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.
• Proactive, resourceful, and able to work independently with strong problem-solving abilities.
• Demonstrated ability to handle sensitive and confidential information with professionalism and discretion.
• Willingness to travel overseas and provide support outside regular working hours when necessary.

Location: Bishan

Salary Range : $4,500.00 - $5,400.00

We regret to inform that only shortlisted candidates will be contacted.