Personal Assistant / Operations Executive

IMPRESSIONS SCHOOLHOUSE PTE. LTD.; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

IMPRESSIONS SCHOOLHOUSE PTE. LTD. is seeking a highly organised, quick-witted and hands-on PA / Operations Executive to support the owner across diverse, family-focused businesses.

This is not a desk-bound PA role; you’ll be actively involved in daily operations, coordinating across locations, supporting teams, running errands and ensuring tasks are completed efficiently. You’ll travel between multiple locations, assist with children’s activities and events, liaise with staff and vendors,

Qualifications

• Hands-on, adaptable and proactive in daily operations.
• Comfortable around children and family-oriented activities.
• Quick thinking and resourcefulness in dynamic settings.
• Highly organised with ability to manage multiple priorities.
• Willingness to travel between locations and handle errands.
• Discreet handling of confidential information.

Responsibilities

• Provide personal, administrative and operational support to the owner.
• Coordinate schedules, appointments, meetings and follow-ups.
• Support daily operations across multiple businesses, including family activities and events.
• Travel between locations and handle operational errands as required.
• Assist with children’s activities, events, logistics and hands-on needs.
• Liaise with staff, suppliers, vendors and business partners.
• Support front-desk duties, bookings and client experience.

Skills

Hands-on

Adaptable

Comfortable around children

Quick-witted

Organised

Mobile

Proactive

Discreet

Job description

We’re looking for a highly organised, quick-witted and hands-on PA / Operations Executive to support an entrepreneurial owner across her diverse, family-focused businesses.

This is not a desk-bound PA role. You’ll be actively involved in daily operations, coordinating across different business locations, supporting teams, running errands and ensuring tasks are completed efficiently. From working with children and supporting events to managing appointments, suppliers and front-of-house operations, no two days will look the same.

We’re looking for someone versatile, proactive and resourceful who can think on their feet, adapt quickly and take ownership of whatever needs to be done.

Key Responsibilities

• Provide personal, administrative and operational support to the owner.
• Coordinate schedules, appointments, meetings, projects and follow-ups.
• Support daily operations across multiple businesses, including children’s programmes, events for families and wellness services.
• Travel between multiple locations and handle operational errands when required.
• Assist with children’s activities, events, logistics and hands‑on operational needs.
• Liaise with staff, suppliers, vendors, clients and business partners.
• Support front-desk duties, bookings, enquiries and client experience where needed.
• Keep track of tasks, solve problems on the go and ensure things get done.

The Ideal Candidate

• Hands-on and adaptable : happy to roll up your sleeves and get involved.
• Comfortable around children : willing to support children’s activities and family-oriented businesses when needed. This is essential to the role.
• Quick-witted and resourceful : able to think independently and solve problems efficiently.
• Highly organised : excellent at managing multiple priorities and following through.
• Mobile and flexible : comfortable travelling between locations and handling operational errands.
• Proactive and dependable : someone who takes initiative rather than waiting to be told what to do.
• Warm, polished and professional : confident interacting with clients, parents, staff and business partners.
• Discreet and trustworthy : able to handle confidential business and personal matters.

Please note: This role is best suited to someone who enjoys being on the move, working with people and getting involved in the day-to‑day running of a business. If you are looking for a conventional office-based PA role, or are not comfortable working around children, this position will not be the right fit.

We’re looking for a capable all-rounder who can keep up with a fast-moving entrepreneurial environment and grow alongside the business.