PERSONAL ASSISTANT |MK-INJ-A-B20

MCKIN TALENT SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 42,000 - 72,000; Full time

Job summary

MCKIN TALENT SOLUTIONS PTE. LTD. is seeking an experienced Executive Assistant to support senior leadership with calendar management, travel planning, and high-level administration.

You will coordinate meetings, curate materials, and act as a discreet liaison with internal and external stakeholders. The role requires strong organisational skills, professionalism, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Excellent organisational and time management skills with ability to juggle multiple priorities under pressure.
• Highly discreet and professional handling confidential matters.
• Strong written and verbal communication skills with attention to detail.

Responsibilities

• Manage complex executive calendars, scheduling meetings and strategic engagements.
• Coordinate all travel arrangements including flights, accommodation, itineraries, and ground transportation.
• Act as liaison between executive and stakeholders with professionalism and discretion.
• Prepare, proofread, and organise documents, presentations, reports, and briefing materials.
• Attend meetings, record minutes, track actions, and follow up timely.
• Handle confidential information with integrity and professionalism.
• Screen and manage calls, emails, and correspondence, prioritising as needed.
• Coordinate special projects and ad-hoc tasks for the executive.
• Proactively anticipate the needs of the executive and resolve issues before escalation.
• Support daily office operations and assist the wider team when needed.

Skills

Organization

Time management

Discretion

Communication

Prioritisation

Education

Diploma or above

Job description

Key Responsibilities:

• Manage complex executive calendars, scheduling meetings, appointments, and strategic engagements to maximise leadership productivity
• Coordinate all business travel arrangements including flights, accommodation, itineraries, and ground transportation logistics
• Act as the primary liaison between the executive and internal or external stakeholders, managing correspondence with professionalism and discretion
• Prepare, proofread, and organise executive documents, presentations, reports, and briefing materials to the highest standard
• Attend meetings, record accurate minutes, track action items, and ensure all follow-ups are completed in a timely manner
• Handle confidential and sensitive information with the utmost discretion, integrity, and professionalism at all times
• Screen and manage incoming calls, emails, and correspondence, prioritising and redirecting as appropriate
• Coordinate and oversee special projects, ad-hoc tasks, and personal errands on behalf of the executive as required
• Anticipate the needs of the executive proactively, identifying potential issues and resolving them before they escal…
• Support the smooth running of daily office operations by providing administrative assistance to the wider team when needed

Requirements:

• Minimum Diploma and above
• Exceptional organisational and time management skills with the ability to juggle multiple priorities under pressure
• Highly discreet, trustworthy, and professional in handling confidential matters and sensitive information
• Strong written and verbal communication skills with a polished, detail-oriented, and proactive working style

EA License Number: 25C2980