Executive Personal Assistant

Ambition; Singapore; On-site; SGD 38,000 - 68,000; Full time

Job summary

Ambition in Singapore is seeking an experienced executive assistant to support senior leaders with calendar management, travel coordination, and confidential administrative tasks.

You will prepare agendas, manage emails and calls, take minutes, maintain filing systems, and liaise with internal and external stakeholders to keep operations running smoothly.

Responsibilities

• Manage complex, high-volume calendars across multiple stakeholders and time zones; prioritize competing requests, and reschedule/reshuffle meetings as required
• Coordinate end-to-end travel arrangements including flights, hotels; handle last-minute disruptions
• Process, submit, and reconcile expense claims via Concur; ensure adherence to company expense policy; follow up on outstanding approvals and liaise with finance on discrepancies
• Prepare agendas, collate materials/decks ahead of meetings, take minutes where required, and track follow-up action items to completion
• Screen and prioritize emails, calls, and requests; draft and proofread correspondence on behalf of the executive; act as the first point of contact for internal and external stakeholders
• Organize and maintain filing systems (digital and physical), handle confidential documents with discretion, and support with basic reporting or data compilation as needed

Job description

• Manage complex, high-volume calendars across multiple stakeholders and time zones; prioritize competing requests, and reschedule/reshuffle meetings as required
• Coordinate end-to-end travel arrangements including flights, hotels; handle last-minute disruptions
• Process, submit, and reconcile expense claims via Concur; ensure adherence to company expense policy; follow up on outstanding approvals and liaise with finance on discrepancies
• Prepare agendas, collate materials/decks ahead of meetings, take minutes where required, and track follow-up action items to completion
• Screen and prioritize emails, calls, and requests; draft and proofread correspondence on behalf of the executive; act as the first point of contact for internal and external stakeholders
• Organize and maintain filing systems (digital and physical), handle confidential documents with discretion, and support with basic reporting or data compilation as needed

Shortlisted candidates will be notified

Data provided is for recruitment purposes only

EA Registration Number: R22104385

Business Registration Number: 200611680D. Licence Number: 10C5117