Personal Assistant

WESTPORT PARTNERS PTE. LTD.; Singapore; On-site; SGD 67,000 - 100,000; Full time

Job summary

WESTPORT PARTNERS PTE. LTD. is seeking a Personal Assistant to support the Founder across three brands. You will coordinate calendars, prep meetings, and manage travel across APAC, the Middle East, and Europe.

The role requires a dynamic, discreet, and highly organised individual who can handle a fast-paced environment and deliver across branding, media, and partnerships.

Qualifications

• Dynamic and engaging, with energy and presence.
• Discreet and unflappable; can handle a busy founder's world.
• Natural organiser who can manage multiple moving parts in head.

Responsibilities

• Manage executive support across three brands and the Founder.
• Prep meetings, follow-ups, and anticipate schedule needs across APAC, ME, Europe.
• Plan travel logistics and coordinate with coaches, clients and partners.

Skills

Video editing

Calendar management

Communication

Time management

Proactive

Tools

Adobe Premiere Pro

Job description

PERSONAL ASSISTANT WANTED

Right hand to a Founder running three brands at once. No two days the same.

The Role

Paul Quinn — Founder & Managing Director of WestportPartners, creator of Quinntessential Coaching, and host of the QuinntessentialQuestions podcast — is looking for a Personal Assistant who can operate as the calm, organised force behind a fast-moving, multi-brand operation.

This is not a keep-the-diary-tidy job. This is a board view of everything — three businesses, one Founder, and a role built for someone dynamic, engaging, and genuinely energised by variety and pace.

We're looking for someone prepared to work long, hard, diligent hours. The role demands commitment — but the reward, in experience, exposure, and growth, will be immense.

What You'll Own

Executive Support

• Fullcalendar, inbox, and priority management across Westport Partners, Quinntessential Coaching, and Quinntessential Questions
• Meeting prep, follow-ups, and keeping Paul one step ahead of his own schedule
• Travel planning and logistics across APAC, the Middle East, and Europe
• Acting ast he first point of contact and gatekeeper, protecting Paul's time and attention

Business & Project Coordination

• Tracking deliverables across executive search mandates, coaching platform launches and podcast production
• Keeping alive board view of everything in flight — deadlines, dependencies, and what needs Paul's attention today
• Liaising with coaches, candidates, clients, and partners on Paul's behalf
• Document prep, light research, and pulling together materials for meetings and pitches

Social Media& Content Production

• Editing and publishing content across Instagram, LinkedIn, and YouTube for all three brands
• Turning raw footage and ideas into polished, on-brand carousels, reels, and short-form video
• Managing the content calendar and posting schedule
• Keeping brand consistency tight across every asset that goes out the door

The Must-Have: Adobe Premiere Pro

• Cutting and assembling raw footage into clean, punchy final edits
• Multi-camediting (podcast interviews, talking-head content)
• Color correction and grading for a consistent, professional look
• Audiocleanup, leveling, and syncing
• Adding captions, lower thirds, titles, and on-brand graphic overlays
• Exporting and formatting for different platforms (vertical for Reels/TikTok, horizontal for YouTube, square for feed)
• Organising and managing media libraries, project files, and version control
• Bonus: comfort with Premiere Pro's integration into a wider Adobe workflow (Photoshop, After Effects, Audition)

If you've got a reel or past edits you're proud of, we want to see them.

Who You Are

• Dynamic and engaging, with real energy and presence
• Sharp, discreet, and unflappable — you handle a busy Founder's world without breaking sweat
• A natural organiser who can hold ten moving pieces in your head without dropping one
• Comfortable working across time zones and industries — executive search, coaching, and media are very different worlds, and you switch between them fluidly
• Proactive— you spot what needs doing before you're asked
• Agenuinely skilled video editor, not just familiar with Premiere Pro
• Prepared to put in long, hard, diligent hours and to be rewarded for it

Let's build something dynamic, together.