Executive Assistant

COMMIT LEARNING SCHOOLHOUSE WEST PTE. LTD.; Singapore; On-site; SGD 47,000 - 78,000; Part time

Benefits offered by this job

Annual leave

Medical benefits

Job summary

COMMIT LEARNING SCHOOLHOUSE WEST PTE. LTD. seeks an organised Executive Assistant to support the Director with administrative and operational tasks.

You will manage calendars, prepare materials, and act as a liaison with internal and external stakeholders from Monday to Friday, 10:00 AM – 7:00 PM, on a 4-month contract in Singapore. The role requires 1–3 years of senior admin experience, strong communication, and proficiency in Microsoft Office.

Qualifications

• Diploma or Bachelor’s degree in Business Administration, Management, Human Resources, or a related field.
• 1–3 years of experience in an Executive Assistant, Personal Assistant, or senior administrative support role.
• Excellent organisational and time-management skills with the ability to manage multiple priorities.
• Strong verbal and written communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and online collaboration tools.

Responsibilities

• Manage the Director’s calendar, appointments, meetings, and travel arrangements.
• Coordinate and prepare meeting agendas, presentation materials, reports, and briefing documents.
• Screen and manage incoming calls, emails, and correspondence on behalf of the Director.
• Take accurate meeting minutes and follow up on action items to ensure timely completion.
• Serve as the primary point of contact between the Director and employees, clients, partners, and other stakeholders.
• Coordinate cross-departmental meetings and ensure effective communication of key decisions and updates.
• Maintain professionalism and confidentiality in all interactions.
• Prepare reports, letters, memos, and other business documents.
• Organise and maintain confidential files, records, and documentation.
• Monitor deadlines, track ongoing projects, and provide reminders to the Director on outstanding matters.
• Assist in planning company events, management meetings, and business functions when required.
• Support the Director in special projects, research, data compilation, and business initiatives.
• Follow up with departments on project progress and consolidate updates for management review.
• Identify opportunities to improve administrative processes and workflow efficiency.

Skills

Organisational skills

Time management

Verbal & written communication

Discretion & confidentiality

Independent worker

Education

Bachelor’s or Diploma in Business Administration/Management/HR or related field

Tools

Microsoft Office

Job description

Job Description

Reporting To: Director

Employment Type: 4 Months Contract

About the Role

We are seeking a highly organised, proactive, and professional Executive Assistant to provide comprehensive administrative and operational support to the Director. The successful candidate will play a key role in ensuring the smooth running of the Director’s daily activities, managing priorities effectively, and acting as a trusted liaison between the Director and internal and external stakeholders.

Key Responsibilities

Executive Support

• Manage the Director’s calendar, appointments, meetings, and travel arrangements.
• Coordinate and prepare meeting agendas, presentation materials, reports, and briefing documents.
• Screen and manage incoming calls, emails, and correspondence on behalf of the Director.
• Take accurate meeting minutes and follow up on action items to ensure timely completion.

Coordination & Communication

• Serve as the primary point of contact between the Director and employees, clients, partners, and other stakeholders.
• Coordinate cross-departmental meetings and ensure effective communication of key decisions and updates.
• Maintain professionalism and confidentiality in all interactions.

Administrative & Operational Support

• Prepare reports, letters, memos, and other business documents.
• Organise and maintain confidential files, records, and documentation.
• Monitor deadlines, track ongoing projects, and provide reminders to the Director on outstanding matters.
• Assist in planning company events, management meetings, and business functions when required.

Project & Business Support

• Support the Director in special projects, research, data compilation, and business initiatives.
• Follow up with departments on project progress and consolidate updates for management review.
• Identify opportunities to improve administrative processes and workflow efficiency.

Requirements

• Diploma or Bachelor’s degree in Business Administration, Management, Human Resources, or a related field.
• 1–3 years of experience in an Executive Assistant, Personal Assistant, or senior administrative support role.
• Excellent organisational and time-management skills with the ability to manage multiple priorities.
• Strong verbal and written communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and online collaboration tools.
• High level of discretion, integrity, and confidentiality.
• Ability to work independently, exercise sound judgment, and remain calm under pressure.

Preferred Attributes

• Proactive and resourceful with strong problem-solving abilities.
• Detail-oriented and able to anticipate the Director’s needs.
• Professional, approachable, and adaptable in a fast-paced environment.
• Experience supporting senior executives or directors in a multi-site or growing organisation is an advantage.

Working Hours

Monday to Friday, 10:00 AM – 7:00 PM

What We Offer

• Opportunity to work closely with senior leadership and contribute to strategic initiatives.
• Collaborative and supportive working environment.
• Annual leave and medical benefits in accordance with company policy.
• Career growth opportunities within the organisation.