PERSONAL ASSISTANT

COLLECTIUS CMS HOLDINGS PTE. LTD.; Singapore; On-site; SGD 33,480 - 55,800; Full time

Job summary

COLLECTIUS CMS HOLDINGS PTE. LTD. in Singapore seeks a proactive Personal Assistant to the CEO, coordinating schedules, meetings, travel and daily office priorities with discretion and professionalism.

The role supports local and regional HR initiatives, manages confidential information, handles invoices and payments, and ensures smooth operations in a fast-paced environment. A Diploma and 1–2 years’ PA/secretarial experience are required; strong MS Office skills and calendar management are

Qualifications

• Minimum Diploma in any field.
• 1–2 years’ experience in personal assistant or secretarial.
• Must be contactable after work hours for urgent matters and ad-hoc requests.
• Proficient in Microsoft Office applications and calendar management tools.
• Strong multitasking and time management abilities, with the capability to work independently in a fast-paced environment.

Responsibilities

• Manage day-to-day office operations including groceries, stationery, cleaning services, and gym schedules.
• Process claims and management-related payments accurately and on time.
• Coordinate local and international courier arrangements, including document signing where required.
• Arrange travel bookings, visas, and related logistics.
• Coordinate schedules, maintain calendars, and support meeting arrangements.
• Manage personal matters; house management, errands, requests and appointments.
• Organize business events, meals, and team-building activities.
• Maintain accurate records and handle confidential information with discretion.
• Provide administrative and operational support for ongoing projects and business initiatives.
• Support Regional HR on projects and initiatives as required.

Skills

Interpersonal skills

Organizational skills

Discretion

Proactive mindset

Stakeholder communication

Education

Diploma

Tools

Microsoft Office

Calendar management tools

Job description

Reporting To: CEO

Job Summary

The Personal Assistant provides high-level administrative and executive support tothe CEO, ensuring efficient coordination of schedules, communications,meetings, travel arrangements and daily office priorities. The role requires strong organizational skills, discretion, professionalism and the ability to manage confidential matters while supporting smooth business operations.

Key Responsibilities

• Manage day-to-day office operations, including groceries, stationery supplies, cleaning services, and gym schedules.
• Process claims and management-related payments accurately and on time.
• Coordinate local and international courier arrangements, including coordinating the signing of documents where required.
• Arrange travel bookings, visa applications, and related logistics.
• Coordinate schedules, maintain calendars, and support meeting arrangements.
• Manage personal matters; house management, errands, request and appointments.
• Organize business events, meals, and team-building activities.
• Maintain accurate records and handle confidential information with discretion.
• Provide administrative and operational support for ongoing projects and business initiatives.
• Support Regional HR on projects and initiatives as required.

Skills & Competencies

• Strong interpersonal and communication skills, with the ability to liaise effectively with employees, management and regional stakeholders.
• Good organizational skills and the ability to manage multiple HR and administrative priorities in a fast-paced environment.
• High level of discretion and integrity when handling confidential employee and management information.
• Proactive, resourceful and service-oriented, with a collaborative approach to supporting HR projects and business needs.

Requirements

• Minimum Diploma in any field.
• Minimum of 1 – 2 years’ experience in personalassistant or secretarial.
• Must be contactable after work hours for urgent matters and ad-hoc requests.
• Proficient in Microsoft Office applications and calendar management tools.
• Strong multitasking and time management abilities, with the capability to work independently in a fast-paced environment.

Nearest MRT Station: Telok Ayer