Part- Time Personal Assistant

ACE ASCENTIA PTE. LTD.; Singapore; On-site; SGD 17,000 - 25,000; Part time

Benefits offered by this job

Flexible schedule

Career growth

Collaborative team culture

Fun and engaging work environment

Public transport access

Job summary

ACE ASCENTIA PTE. LTD. is seeking a part-time administrative assistant in Singapore to support secretarial duties, recruitment coordination, and procurement. You will handle calendars, meetings, and communications with clients, candidates, and partners, while aiding business development and vendor negotiations.

The role welcomes students and undergraduates and offers a flexible schedule with potential for growth in a dynamic financial services environment.

Qualifications

• Minimum Higher Nitec in any discipline.
• Proficiency in Word, Excel and PowerPoint.
• Good verbal and written communication; detail oriented.

Responsibilities

• Provide comprehensive secretarial and administrative support for smooth office operations.
• Schedule and coordinate appointments, meetings, and follow-ups with clients, candidates and partners.
• Manage calendars and organize internal/external meetings and company events.
• Support recruitment by sourcing candidates, coordinating interviews, and maintaining records.
• Manage LinkedIn outreach to expand recruitment networks and schedule interviews.
• Conduct market research to support business development and strategic decisions.
• Assist in business matters and operational projects to drive growth and efficiency.
• Perform vendor negotiations and procurement activities to meet business needs.
• Execute ad-hoc duties to support team and organizational goals.

Skills

MS Office

Communication skills

Organizational skills

Independent work

Education

Higher Nitec

Tools

LinkedIn

Job description

Job Summary

Support administrative and recruitment functions to enhance business operations and client engagement in a dynamic financial services environment.

Responsibilities

• Provide comprehensive secretarial and administrative support to ensure smooth office operations
• Schedule and coordinate appointments, meetings, and follow-ups with clients, candidates, and business partners to maintain effective communication
• Manage calendars and organize internal and external meetings and company events to optimize time management
• Support recruitment by sourcing candidates, coordinating interviews, and maintaining candidate records to facilitate hiring processes
• Manage LinkedIn outreach by connecting with prospective candidates and business contacts to expand recruitment networks
• Schedule recruitment interviews and networking appointments generated through LinkedIn to streamline candidate engagement
• Conduct market research to support business development initiatives and inform strategic decisions
• Assist in business-oriented matters and operational projects to contribute to company growth and efficiency
• Perform vendor negotiations and procurement activities to secure business needs cost-effectively
• Execute any other ad-hoc duties as assigned to support team and organizational goals

Required competencies and certifications

• Minimum Higher Nitec in any discipline
• Intermediate to advanced proficiency in Microsoft Word, Excel, and PowerPoint
• Good verbal and written communication skills to ensure clear and effective interactions
• Detail-oriented with strong organizational skills to manage multiple tasks efficiently
• Ability to work independently to complete tasks with minimal supervision

Preferred competencies and qualifications

• Students and undergraduates are welcomed to apply

Other Information

Working Hours & Salary: At least 3 days a week, 10 am - 6 pm (1 hour lunch break) $15 per hour

Benefits

• Flexible working schedule, ideal for balancing work and personal commitments
• Opportunity to gain valuable experience in a dynamic work environment
• Collaborative and supportive team culture
• Fun and engaging work environment
• Potential for skill development and career growth
• Conveniently located office with access to public transportation