Executive (HR & Administration)

Edublitz Pte Ltd; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

Edublitz Pte Ltd is seeking a dynamic HR Admin cum Personal Assistant to provide comprehensive administrative and HR support for a small team, while managing the executive's personal needs with discretion and professionalism.

The role requires strong multitasking, excellent communication, and meticulous organization, with duties spanning employee records, recruitment support, payroll assistance, diary management, and confidential correspondence.

Qualifications

• Diploma or degree in HR, business administration, or related field.
• Experience in HR admin and business admin roles.
• Ability to handle confidential information.

Responsibilities

• Manage HR records, contracts, and documents in compliance with policies.
• Assist recruitment: post jobs, screen resumes, schedule interviews, onboarding.
• Support payroll: verify attendance and leave records.
• Ensure policy adherence and handle basic HR queries.
• Coordinate training and post-program documentation.
• Diary and correspondence management for senior executives.
• Prepare meeting agendas and minutes.

Skills

Time management

Communication skills

Attention to detail

Discretion / confidentiality

Interpersonal skills

Education

Diploma or degree in HR or Business Administration

Tools

Google Workspace

Microsoft Office

Job description

Job Summary:

We are seeking a dynamic and organized HR Admin cum Personal Assistant to provide comprehensive administrative support across HR functions for a small team while managing the personal and executive needs of senior leadership. This dual-role position requires exceptional multitasking abilities, discretion, and strong interpersonal skills.

Key Responsibilities:

Human Resources Administration:

• Employee Records Management: Maintain and update employee files, contracts, and HR documentation in compliance with company policies and regulations.


• Recruitment Support: Assist in the hiring process, including posting job openings, screening resumes, scheduling interviews, and onboarding new hires.


• Payroll Assistance: Support payroll processing by preparing and verifying employee attendance and leave records.


• HR Policies: Ensure staff adherence to HR policies and procedures, and address basic HR queries.


• Training Coordination: Organize and track employee training programs and professional development initiatives.

Administrative Tasks:

• Diary Management:Manage schedules,appointments, and meetings for senior executive.


• Correspondence Handling:Manage and prioritize emails, calls, and communications on behalf of the executive.


• Meeting Preparation:Prepare agendas,minutes, and follow-up actions for meetings.


• Confidential Support:Handle sensitive information with utmost confidentiality and discretion.


• Trainer Management: Manage trainer scheduling and documentation.


• Post-Programme Documentation: Generate certificates and prepare post programme deliverables.


• External Stakeholders Liaison: Coordinate with external suppliers for services, products.


• Online Order Management: Handle orders and customer enquiries from online platforms.


• Office Administration: Prepare necessary paperwork and office documents when required.

Key Skills and Competencies:

• Strong organizational and time-management skills.


• Excellent communication and interpersonal skills.


• High attention to detail and problem-solving abilities.


• Ability to handle sensitive information with confidentiality.


• Proficient in Google / Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Qualifications and Experience:

• Diploma or degree in Human Resources, Business Administration, or a related field.


• Proven experience in HR administration and Business admin roles.

Work Environment:

• Dynamic and fast-paced environment requiring flexibility and adaptability.


• Close collaboration with senior executives and cross-functional teams.