Personal Secretary

Vq Pro; Singapore; On-site; SGD 36,000 - 51,000; Full time

Job summary

Vq Pro is seeking an organized administrative assistant to support a financial services team. You will manage calendars, schedule meetings, handle correspondence via email, WhatsApp and calls, and prepare client proposals.

You will maintain records and agent data, coordinate logistics for meetings and team events, and handle general office administration. Proficiency in Microsoft Office and Google Workspace, plus tools like Google Calendar, Calendly, Google Drive and Notion, is essential.

Qualifications

• Proficient in Microsoft Office / Google Workspace.
• Comfortable with digital scheduling tools (Google Calendar, Calendly).
• Familiar with cloud collaboration tools (Google Drive, Notion).
• Able to handle confidential information appropriately.

Responsibilities

• Manage calendar and schedule meetings.
• Handle correspondence via email, WhatsApp and calls.
• Prepare and organize documents and client proposals.
• Maintain records and agent data.
• Coordinate logistics for meetings and team events.
• Handle general office administration and ad-hoc tasks.

Skills

Microsoft Office

Google Workspace

Scheduling tools

Confidential information handling

Tools

Google Calendar

Calendly

Google Drive

Notion

Job description

Job Description

• Manage calendar and schedule meetings
• Handle correspondence via email, WhatsApp and calls
• Prepare and organize documents and client proposals
• Maintain records and agent data
• Coordinate logistics for meetings and team events
• Handle general office administration and ad-hoc tasks

Job Requirements

• Proficient in Microsoft Office / Google Workspace
• Comfortable with digital scheduling tools (Google Calendar, Calendly)
• Familiar with cloud collaboration tools (Google Drive, Notion)
• Able to handle confidential information appropriately

Additional Notes

Personality we're looking for:

• Organized and detail-oriented, comfortable managing multiple tasks at once
• Proactive flags issues and follows up without being reminded
• Comfortable handling sensitive and confidential information
• Clear communicator, both written and verbal

What you'll gain from this role:

• Exposure to how a financial services team runs day-to-day
• Practical experience in scheduling, documentation and client-facing coordination
• Working knowledge of tools like Google Workspace, Notion and digital calendars
• Direct mentorship from the team leader

Skills

AdminSchedulingDocumentation