Part-time Corporate Support Officer

Sunnyhill Ace; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

Sunnyhill Ace in Singapore is seeking an experienced school administrative professional to provide front-facing administrative, financial, and logistical support to ensure smooth operations.

The role requires 3 years in a secondary school setting, proficiency in Microsoft Office, and strong English communication within a dynamic office team. You will handle invoicing, timesheets, student collections, and stakeholder inquiries to keep daily activities running smoothly.

Qualifications

• Fluent English with strong written and verbal communication.
• Minimum 3 years of administrative experience in a secondary school.
• Proficient in Microsoft Office Suite for data compilation.
• Ability to work cohesively in a dynamic office team.

Responsibilities

• Provide front-facing administrative, financial, and logistical support for school operations.
• Process financial invoices and claims for CCA budgets.
• Prepare, review and monitor monthly timesheets from external instructors.
• Assist with mid-year data entry for budget review.
• Support student collections for enrichment programmes and iPad purchases.
• Handle telephone inquiries and communicate with parents, vendors and stakeholders.

Skills

Fluent English

Interpersonal communication

Teamwork

Education

GCE A-Level qualification

Tools

Microsoft Office Suite

Job description

Working Hours & Schedule

• Days: Mondays to Wednesdays only


• Time: 8:00 AM – 5:00 PM (Includes a 1-hour lunch break)


• Rest Days: Off on Thursdays, Fridays, Saturdays, Sundays, and all gazetted public holidays.


• School Holiday Perks: Services are not required during official school holiday periods.

Core Responsibilities

You will perform vital front-facing administrative, financial, and logistical support duties to ensure the smooth corporate operations of the school.

Financial & Budget Administration

• CCA Budgeting: Process financial invoices and claims for all Co-Curricular Activity (CCA) budgets.


• Instructor Tracking: Prepare, review, and monitor the monthly timesheets submitted by external CCA instructors.


• Mid-Year Review: Assist school management with critical data entry work for the mid-year budget review process.

Operations & Program Support

• Student Collections: Provide logistical support for financial student collections regarding enrichment programmes and the student purchase of iPads.


• Stakeholder Communications: Professionally handle telephone incoming calls and manage routine inquiries from parents, vendors, and school stakeholders.

Job Requirements

• Education: Minimum GCE A-Level qualification.


• Experience: At least 3 years of administrative experience working within a secondary school environment in Singapore.


• Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) for data compilation.


• Soft Skills: Fluent spoken and written English, excellent interpersonal communication skills, and the ability to work cohesively in a dynamic office team.