Part-time Corporate Support Officer

SUNNYHILL ACE PTE. LTD.; Singapore; On-site; SGD 39,000 - 54,000; Full time

Job summary

Sunnyhill Ace Pte. Ltd. seeks an experienced administrative professional to support a bustling secondary school in Singapore. The role covers front-office duties, budgeting, invoicing, and coordination of enrichment programs and iPad purchases.

You will manage calls and inquiries from parents and vendors, maintain accuracy in timesheets, and assist with data entry for the mid-year budget review. A strong command of MS Office is essential.

Qualifications

• Fluent spoken and written English.
• Strong interpersonal and communication skills.
• Ability to work cohesively in a dynamic school office.

Responsibilities

• Provide front-facing administrative, financial, and logistical support for school operations.
• Process invoices and track monthly instructor timesheets for CCAs.
• Assist with data entry for mid-year budget review and student fee collections.
• Handle routine inquiries from parents, vendors, and school stakeholders.

Job description

Working Hours & Schedule

• Days: Mondays to Wednesdays only
• Time: 8:00 AM – 5:00 PM (Includes a 1-hour lunch break)
• Rest Days: Off on Thursdays, Fridays, Saturdays, Sundays, and all gazetted public holidays.
• School Holiday Perks: Services are not required during official school holiday periods.

Core Responsibilities

You will perform vital front-facing administrative, financial, and logistical support duties to ensure the smooth corporate operations of the school.

Financial & Budget Administration

• CCA Budgeting: Process financial invoices and claims for all Co-Curricular Activity (CCA) budgets.
• Instructor Tracking: Prepare, review, and monitor the monthly timesheets submitted by external CCA instructors.
• Mid-Year Review: Assist school management with critical data entry work for the mid-year budget review process.

Operations & Program Support

• Student Collections: Provide logistical support for financial student collections regarding enrichment programmes and the student purchase of iPads.
• Stakeholder Communications: Professionally handle telephone incoming calls and manage routine inquiries from parents, vendors, and school stakeholders.

Job Requirements

• Education: Minimum GCE A-Level qualification.
• Experience: At least 3 years of administrative experience working within a secondary school environment in Singapore.
• Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) for data compilation.
• Soft Skills: Fluent spoken and written English, excellent interpersonal communication skills, and the ability to work cohesively in a dynamic office team.