Part Time Admin Executive (Sentosa)

ISLANDER PRE-SCHOOL PTE. LTD.; Singapore; On-site; SGD 28,000 - 45,000; Full time

Job summary

ISLANDER PRE-SCHOOL PTE. LTD. in Singapore is seeking an organized Administrative Coordinator to support daily operations for the school and Edutainment events. You will handle calls, emails, and enquiries, assist with purchases, invoicing, and vendor liaison.

You will work with the admin team to ensure smooth events, accurate records, and efficient supplies management, with occasional weekend support for events. Prior admin experience and MS Office proficiency are required.

Qualifications

• Prior experience in administrative or coordination roles.
• Proficiency in Microsoft Office applications.
• Strong organisational and communication skills.
• Able to multitask and work independently.

Responsibilities

• Attend to incoming calls, emails, and enquiries; provide information on programmes and activities.
• Meet and greet parents, students, and visitors with a professional, welcoming demeanor.
• Perform clerical tasks including filing and data entry using Microsoft Office.
• Assist in purchase processes; obtain supplier quotations and process purchases for school and events.
• Manage procurement, inventory, and storage of stationery, uniforms, and other supplies.
• Handle invoicing, cheques, and basic financial records.
• Support coordination and execution of Edutainment programmes, activities, and events.
• Liaise with vendors, facilitators, and internal teams to ensure smooth operations.
• Provide logistical and on-ground support during events, including weekends.
• Contribute to overall operations with ad-hoc duties to improve processes.

Skills

Microsoft Office

Organizational skills

Communication skills

Multitasking

Independent worker

Job description

Job Descriptions:

• Attend to incoming calls, emails, and general enquiries; provide accurate information on fees, programmes, and activities.
• Meet and greet parents, students, and visitors, ensuring a professional and welcoming experience.
• Perform general clerical and administrative tasks, including filing, data entry, and document preparation using Microsoft Office.
• Assist in the preparation of Expenditure Requisition Forms, obtain supplier quotations, and process purchases for school and event needs.
• Manage procurement, inventory, and proper storage of stationery, uniforms, and other supplies.
• Handle financial-related administration such as sending invoices, cheques, and maintaining basic records.
• Support the coordination and execution of EtonHouse Edutainment programmes, activities, and events.
• Liaise with vendors, facilitators, and internal teams to ensure smooth operations for both school and Edutainment functions.
• Provide logistical and on-ground support during events, including weekends, to ensure successful delivery.
• Contribute to the overall operational workflow by assisting with ad-hoc duties and ensuring efficient processes.

Qualifications:

• Prior experience in administrative or coordination roles is preferred.
• Proficiency in Microsoft Office applications.
• Strong organisational and communication skills.
• Able to multitask and work independently.