Paralegal/Corporate Secretary

Space Executive; Singapore; On-site; SGD 55,000 - 90,000; Full time

Job summary

Space Executive is seeking an experienced Paralegal / Corporate Secretary to join its Singapore office and support governance and deal work within the in-house legal team. You will report to the Legal Director and work across fund entities, SPVs, and holding companies.

You will manage statutory filings, board minutes, resolutions, and regulatory requirements while coordinating with external counsel and service providers on infra investments and exits.

Qualifications

• 5 to 8 years of paralegal or corporate secretarial experience in law firm, corporate service provider, or in-house at a financial services firm.
• Solid knowledge of the Singapore Companies Act and ACRA requirements and experience managing entities across multiple jurisdictions.
• Exposure to M&A, private equity, infrastructure or fund transactions is a strong plus.
• Very organised and detail-focused; able to work independently with competing deadlines in a lean, fast-moving team.

Responsibilities

• Run company secretarial work for fund entities, holding companies and SPVs in Singapore and overseas, including board/shareholder resolutions, meetings and minutes, statutory registers and regulatory filings.
• Maintain entity management database and organisation charts; ensure annual filings, renewals and other compliance deadlines are met in every jurisdiction.
• Support governance and deal work on infrastructure investments and divestments, including ancillary documents, conditions precedent, signing/closing, and deal data rooms.
• Draft and review routine legal documents such as NDAs, engagement letters, service agreements and powers of attorney.
• Assist with fund-related legal/compliance matters, including investor onboarding and KYC, fund documents and regulatory reporting.
• Coordinate with external counsel, corporate service providers, auditors and portfolio teams; manage contract and document records.
• Carry out legal research and support ad hoc governance/compliance projects.

Skills

Paralegal / Corporate Secretarial

Singapore Companies Act

ACRA requirements

M&A / private equity exposure

Job description

Job Name: Paralegal / Corporate Secretary

Industry: Private Equity / Infrastructure Investment

About the role

Our client is an independent infrastructure investment firm headquartered in Singapore. It backs growing businesses across Asia-Pacific in digital infrastructure, including data centres. With a growing portfolio of fund vehicles, holding companies and SPVs across several jurisdictions, the firm is looking for an experienced Paralegal / Corporate Secretarial professional to join its in-house legal team. The role reports to the Legal Director and supports the firm’s governance and deal work as it grows.

Key Responsibilities

• Run company secretarial work for the firm’s fund entities, holding companies and SPVs in Singapore and overseas. This covers board and shareholder resolutions, meetings and minutes, statutory registers and regulatory filings.
• Keep an accurate entity management database and organisation charts. Make sure annual filings, renewals and other compliance deadlines are met in every jurisdiction.
• Support the Legal Director on infrastructure investments and divestments, such as data centre and energy platform deals. This means preparing ancillary documents, tracking conditions precedent, coordinating signing and closing, and managing deal data rooms.
• Draft and review routine legal documents such as NDAs, engagement letters, service agreements and powers of attorney, and elevate issues where needed.
• Assist with fund-related legal and compliance matters, including investor onboarding and KYC, fund documents and regulatory reporting.
• Coordinate with external counsel, corporate service providers, auditors and portfolio company teams, and manage the legal team’s contract and document records.
• Carry out legal research and support ad hoc governance and compliance projects.

Key Requirements

• 5 to 8 years of paralegal or corporate secretarial experience, gained in a law firm, a corporate service provider, or in-house at an investment or financial services firm.
• Solid knowledge of the Singapore Companies Act and ACRA requirements, and experience managing entities across multiple jurisdictions.
• Exposure to M&A, private equity, infrastructure or fund transactions is a strong plus.
• Very organised and detail-focused, able to work independently and handle competing deadlines in a lean, fast-moving team.

Corporate Secretarial | Finance | Human Resources