Paralegal / Corporate Secretariate Administrator

MINDCHAMPS ENRICHMENT ACADEMY PTE. LIMITED; Singapore; On-site; SGD 70,000 - 110,000; Full time

Job summary

MINDCHAMPS ENRICHMENT ACADEMY PTE. LIMITED in Singapore seeks a professional with corporate secretariat experience to ensure legal compliance, maintain corporate records, and support governance through board meetings, minutes, and materials.

You will liaise with regulators such as ACRA, handle statutory filings, and safeguard sensitive information while bridging administration with strategic oversight. The role requires meticulous attention to detail, strong communication, and the ability to

Qualifications

• Degree in Law with at least 3 years in a law firm or in-house legal team, with experience in corporate secretarial tasks.
• Proficient in managing statutory registers, drafting minutes/resolutions, and filing.
• Ability to draft/review commercial agreements, conduct legal research, and assist with transactions.

Responsibilities

• Organize meetings, prepare agendas, distribute materials, record minutes, and ensure proper documentation.
• Draft resolutions, prepare share certificates, and all corporate secretariate related matters.
• Ensure adherence to corporate laws, listing rules and securities regulations; manage filings and liaison with authorities (e.g. ACRA).
• Maintain statutory records, safeguard confidential documents, and ensure accuracy of corporate information.

Skills

Corporate secretarial

Legal drafting

Regulatory liaison

Education

Law degree (LL.B./J.D.)

Job description

ROLE OBJECTIVE:

The candidate should have corporate secretariate experience -ensures legal compliance, maintains corporate records, and facilitates governance by assisting in managing board meetings (agendas, minutes, materials), and liaison with regulators/ACRA, handling statutory filings, and safeguarding sensitive information, bridging administration with strategic oversight.

ROLE RESPONSIBILITIES:

1.Board & CommitteeManagement:

• Organize meetings, prepare agendas, distribute materials, record minutes, and ensure proper documentation.
• Draft resolutions, prepare share certificates, and all corporate secretariate related matters.

2.Legal & Regulatory Compliance:

• Ensure adherence to corporate laws, listing rules and securities regulations; manage filings and liaison with authorities (e.g. ACRA).

3.Record Keeping & Information Management:

• Maintain statutory records, safeguard confidential documents, and ensure accuracy of corporate information.

Part 2: JOB REQUIREMENTS

• Degree in Law with at least 3 years in a law firm or in-house legal team, with experience in corporate secretarial tasks.
• Corporate Secretarial Expertise: Proficient in managing statutory registers, drafting minutes/resolutions, and filing.
• Legal Support: Ability to draft/review commercial agreements, conduct legal research, and assist with transactions.
• Ability to work in a fast paced and dynamic environment to meet aggressive deadline
• Excellent written & verbal skills
• Organized and an eye for detail
• A team player with excellent inter-personal skills and ability to communicate and influence effectively at all levels