Operations Specialist

POET Technologies Inc.; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

POET Technologies Inc. in Singapore is seeking a dedicated supply chain professional to coordinate purchasing, procurement, logistics, and inventory control. You will build supplier relationships, manage POs, forecast demand, and ensure alignment with production planning and quality standards.

You will collaborate with cross-functional teams to optimize processes, track shipments, and maintain accurate records while adhering to company policies and regulatory requirements.

Qualifications

• Experience in purchasing, procurement, logistics or supply chain operations.
• Proficiency with ERP/MRP systems and Excel.
• Strong knowledge of procurement processes, shipping regulations, inventory management and warehouse operations.
• Excellent negotiation, communication and organizational skills.
• Ability to work independently and manage multiple priorities in a fast-paced environment.

Responsibilities

• Create, process, and manage purchase orders for raw materials, components, and services.
• Identify, evaluate, and maintain relationships with suppliers to ensure quality, cost-effectiveness, and timely delivery.
• Monitor inventory levels, forecast demand, and coordinate with production planning to avoid stockouts or overstock situations.
• Ensure compliance with company procurement policies and negotiate terms with vendors when necessary.
• Coordinate inbound and outbound shipments, including scheduling carriers, preparing shipping documentation, and tracking deliveries.
• Work with freight forwarders and third-party logistics providers to optimize transportation costs and delivery times.
• Ensure compliance with import/export regulations and customs requirements.
• Record and track goods received; maintain items record and document necessary information.
• Conduct monthly physical counts, reconcile variances, and input inventory data into the system.
• Collaborate with production, engineering, lab, and finance teams to align procurement, logistics, and inventory activities with business needs.

Skills

Procurement

Logistics management

Inventory management

Negotiation

Communication

Organizational skills

ERP/MRP proficiency

Excel expertise

Independent work

Education

Diploma in Supply Chain Management

Business/Logistics related diploma

Tools

ERP/MRP systems

Microsoft Excel

Job description

The incumbent is responsible for coordinating supply chain activities to ensure smooth and efficient operations. This role supports timely material availability, accurate inventory management, and effective collaboration with internal teams and external partners.

Key responsibilities:

• Create, process, and manage purchase orders (POs) for raw materials, components, and services
• Identify, evaluate, and maintain relationships with suppliers to ensure quality, cost-effectiveness, and timely delivery
• Monitor inventory levels, forecast demand, and coordinate with production planning to avoid stockouts or overstock situations
• Ensure compliance with company procurement policies and negotiate terms with vendors when necessary
• Coordinate inbound and outbound shipments, including scheduling carriers, preparing shipping documentation, and tracking deliveries
• Work with freight forwarders and third-party logistics providers to optimize transportation costs and delivery times
• Ensure compliance with import/export regulations and customs requirements
• Record and track goods received; maintain items record and document necessary information
• Conduct monthly physical counts, reconcile variances, and input inventory data into the system
• Collaborate with production, engineering, lab, and finance teams to align procurement, logistics, and inventory activities with business needs

Qualifications & Skills:

• Diploma in Supply Chain Management, Business, Logistics, or related field
• Minimum 3 years of experience in purchasing, procurement, logistics, or supply chain operations
• Strong knowledge of procurement processes, shipping regulations, inventory management, and warehouse operations
• Proficient in ERP/MRP systems and Microsoft Office Suite (especially Excel)
• Excellent negotiation, communication, and organizational skills
• Ability to work independently and manage multiple priorities in a fast-paced environment