Operations Officer

PACIFIC TECH PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

Pacific Tech Pte. Ltd. is seeking an Operations Assistant to manage procurement processes, vendor coordination, and shipment documentation. You will ensure accurate POs, goods receipts, invoicing, and timely deliveries while maintaining records in the internal system.

The role requires attention to detail, ability to work under pressure, and collaboration with Sales, Delivery, and Finance teams. Prior experience in operations and proficiency with MS Office are desirable for success.

Qualifications

• O-Level or equivalent
• At least 1 year of work experience in Operations or in related field
• Organized, detailed and deadline oriented
• Ability to work under pressure with minimal supervision
• A team player yet able to work well independently in a fast-paced environment.
• Positive attitude and always thinking about how to improve processes
• Proficient in MS Office application

Responsibilities

• Prepare and process purchase orders to vendors in a timely and accurate manner
• Track purchase orders and coordinate with vendors to ensure on-time delivery
• Perform goods receipt for both hardware and software, ensuring quantities and specifications match purchase orders
• Process delivery orders and issue invoices to customers, ensuring accuracy and timely delivery
• Prepare and maintain shipment documentation, including commercial invoices and packing lists
• Update and maintain accurate records of purchases, deliveries, and invoices in the internal system
• Prepare periodic purchasing and sales reports as required by management
• Coordinate closely with internal departments (e.g., Sales, Delivery, and Finance) and external parties (vendors, logistics providers, and customers) to resolve issues and ensure smooth operations
• Build and maintain professional working relationships with vendors and customers; and
• Any other ad-hoc duties assigned.

Skills

Organized

Detail-oriented

Deadline oriented

MS Office

Team player

Independent worker

Under pressure

Education

O-Level or equivalent

Tools

MS Office

Job description

Job Description:

1. Prepare and process purchase orders to vendors in a timely and accurate manner;
2. Track purchase orders and coordinate with vendors to ensure on-time delivery;
3. Perform goods receipt for both hardware and software, ensuring quantities and specifications match purchase orders;
4. Process delivery orders and issue invoices to customers, ensuring accuracy and timely delivery;
5. Prepare and maintain shipment documentation, including commercial invoices and packing lists;
6. Update and maintain accurate records of purchases, deliveries, and invoices in the internal system;
7. Prepare periodic purchasing and sales reports as required by management;
8. Coordinate closely with internal departments (e.g., Sales, Delivery, and Finance) and external parties (vendors, logistics providers, and customers) to resolve issues and ensure smooth operations;
9. Build and maintain professional working relationships with vendors and customers; and
10. Any other ad-hoc duties assigned.

Job Requirements:

• O-Level or equivalent
• At least 1 year of work experience in Operations or in related field
• Organized, detailed and deadline oriented
• Ability to work under pressure with minimal supervision
• A team player yet able to work well independently in a fast-paced environment.
• Positive attitude and always thinking about how to improve processes
• Proficient in MS Office application