Operations Executive (Sales Coordination)

JOINTHIRE SINGAPORE PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Benefits offered by this job

AWS

Company insurance and medical reimb.;

Career progression opportunity

Performance bonus

Job summary

JOINTHIRE SINGAPORE PTE. LTD. is seeking a seasoned Sales & Shipping Coordinator based at Raffles Place to manage end-to-end sales processes and shipping documentation for pump technology within the shipbuilding sector.

The candidate should have 5–6 years' experience, be proficient in Japanese to liaise with HQ, and coordinate with freight forwarders while ensuring accurate Incoterms compliance and timely invoicing.

Qualifications

• Diploma or its equivalent.
• 5–6 years of relevant working experience.
• Hands-on experience in order processing.
• Hands-on experience in preparing full set of shipping documentation.
• Familiar with shipping Incoterms.
• Proficient in Japanese to liaise with Japan HQ and Japanese-speaking stakeholders.
• Proficient in Microsoft Office (Excel, Word & PowerPoint).
• Positive attitude, self-motivated, able to multi task.
• Good interpersonal and effective communication skills.

Responsibilities

• Manage and follow through entire sales process (quotation, order processing, delivery arrangement and invoicing).
• Follow up closely on sales enquiries, quotation submitted and achieving sales target.
• Manage relationship with new and existing customers.
• Monitor customers’ payment schedule and chase for outstanding invoices.
• Handle and prepare full sets shipping documentation (delivery order, packing list, invoice, etc.).
• Liaise with freight forwarders on shipping arrangement and familiar with shipping Incoterms.
• Assist in preparing various sales reports, attend exhibition and complete sales related activities.
• Other ad-hoc tasks being assigned.

Skills

Order processing

Shipping docs

Japanese language

MS Office

Multitasking

Interpersonal skills

Communication

Education

Diploma or equivalent

Tools

Microsoft Office (Excel, Word, PowerPoint)

Job description

About Company:

Our Client celebrated their 60th anniversary as they were established in 1956. Their headquarters is in Japan and they are focused in Pump technology and has honed in the shipbuilding industry.

Job Description:

• - Manage and follow through entire sales process (quotation, order processing, delivery arrangement and invoicing).


• - Follow up closely on sales enquiries, quotation submitted and achieving sales target.


• - Manage relationship with new and existing customers.


• - Monitor customers’ payment schedule and chase for outstanding invoices.


• - Handle and prepare full sets shipping documentation (delivery order, packing list, invoice, etc.


• - Liaise with freight forwarders on shipping arrangement and familiar with shipping Incoterms.


• - Assist in preparing various sales reports, attend exhibition and complete sales related activities.


• - Other ad-hoc tasks being assigned.

Job Requirements:

• -- Minimum Diploma or its equivalent


• - At least 5-6 years of relevant working experience


• - Hands-on experience in order processing


• - Hands-on experience in preparing full set of shipping documentation


• - Familiar with shipping Incoterms


• - Proficient in Japanese to liaise with Japan HQ and Japanese speaking staholders.


• - Proficient in using Microsoft Office (Excel, Word & PowerPoint)


• - Positive attitude, self motivated, able to multi task


• - Good interpersonal and effective communication skills

Compensation:

• - Working location: Raffles Place, Singapore


• - Working hours: Monday to Friday 8:30am to 5:30pm


• - AWS


• - Performance bonus


• - Company insurance and medical reimbursement


• - Career progression opportunity