Operations Executive (*Only SG & PR)

Singstride Private Limited; Singapore; On-site; SGD 26,000 - 37,000; Full time

Job summary

Singstride Private Limited is seeking a responsible and detail-oriented administrative professional to support Sales Administration, Accounts, Warehouse Operations, HR Recruitment, and Office Administration. The role requires punctual hours (9:00 AM – 6:00 PM), a 5.5-day workweek including Saturdays, and Mandarin language ability.

The candidate will manage POs and invoicing, inventory, logistics, and e-commerce tasks on Shopee, while assisting with payroll, procurement, and office upkeep across

Qualifications

• Experience handling Sales Administration and basic accounting tasks is preferred.
• Experience supporting HR recruitment and office administration is desirable.
• Familiarity with e-commerce platforms (Shopee) is a plus.

Responsibilities

• Convert POs to tax invoices and manage sales admin tasks.
• Process stock counts, packing, and logistics coordination.
• Assist accounts payable/receivable and reconcile invoices.
• Support HR recruitment adverts and onboarding admin.
• Handle product listings and order processing on Shopee.
• Perform general office maintenance and ensure clean, organized workspace.
• Maintain inventory records and assist with stock checks.

Skills

Attention to detail

Multitasking

Mandarin (spoken)

Tools

Shopee platform

Job description

We are looking for a responsible and detail-oriented team member to support our Sales Administration, Accounts, Warehouse Operations, HR Recruitment, and Office Administration.

Key Responsibilities

-Sales Administration-

• Convert Purchase Orders (POs) into Tax Invoices.
• Handle sales-related administrative tasks and documentation.
• Warehouse & Logistics
• Pick and pack orders, arrange logistics, and handle shipment dispatch.
• Conduct stock counting and ensure inventory quantities are accurate and up to date.
• Maintain proper inventory records and assist with stock checks.

-Accounting & Finance Support-

• Verify and reconcile Tax Invoices and accounting documents.
• Follow up on and reconcile accounts receivable and outstanding payments.
• Assist with accounts payable and payment request procedures.
• Purchasing & Office Administration
• Handle internal petty cash / small-value purchase requests.
• Monitor and maintain office supplies and consumables.
• Prepare and maintain purchase orders and related records.

-HR Recruitment Support-

• Post and manage HR recruitment advertisements.
• Assist with general recruitment-related administrative tasks.

-E-Commerce Operations-

• Manage product listings on Shopee, including uploading products and updating information.
• Handle order processing, packing and shipment arrangements.
• Provide customer service and respond to customer enquiries.

Office Maintenance

• Assist with general office cleaning and maintenance.
• Keep the office environment clean, organized, and tidy.

-Attendance & Work Discipline-

• Very punctual working hours: 9:00 AM – 6:00 PM
• 5.5 working days per week, including half-day on Saturday
• Consumer electronics industry; international company with 4.operations in Japan, Taiwan, Southeast Asia, and other Asian countries
• Work location: 3006 Ubi
• Speak Mandarin reqired

-Position Scope-

This role covers a variety of administrative functions, including:

Sales Administration、Accounts / Finance Assistance、Warehouse & Logistics Administration、HR Recruitment Support、E-Commerce Operations、Office Administration & Maintenance

We are looking for someone who is responsible, organized, detail-oriented, and willing to handle a variety of administrative and operational tasks.