Operations Executive, Facilities & Compliance

LIM KIM HAI ELECTRIC CO. (S) PTE. LTD.; Singapore; On-site; SGD 38,000 - 52,000; Full time

Benefits offered by this job

Performance bonus

Medical benefits

Paid training

Free parking

Job summary

LIM KIM HAI ELECTRIC CO. (S) PTE. LTD.

is seeking an Operations Executive to support the Deputy Manager with facilities management, fleet, and compliance activities. You will help apply ISO 45001 and ISO 14001 frameworks, manage documentation, and maintain regulatory registers to ensure smooth operations. The role emphasizes development, data accuracy, and process improvement, with occasional weekend support and time-off-in-lieu.

Qualifications

• Diploma or GCE A Level / Nitec with relevant experience in Business Administration, Facilities Management, or related field.
• Proficient in Microsoft Office (especially Excel) and Google Workspace.
• Strong attention to detail and accuracy in data entry, records and document handling.
• Well-organized and able to manage multiple tasks and meet deadlines within established processes.
• Good written and verbal communication in English.
• Proactive, solutions-oriented mindset — comfortable raising questions and suggesting better ways of working.
• Willingness to adopt AI productivity tools to assist with drafting communications and preparing documentation.

Responsibilities

• Apply and maintain the contractor and vendor evaluation framework in line with ISO 45001 and ISO 14001 requirements; onboard, assess and update the contractor register.
• Provide admin support for ISO documentation — collating records, data entry into trackers and portals, coordinating audit scheduling and meeting room bookings.
• Maintain a legal and regulatory register — monitor updates and summarize impacts on operations.
• Coordinate with contractors to keep office and facilities in good order; manage repairs and preventive maintenance follow-ups.
• Track renewals of permits, certifications and licenses; maintain renewals register.
• Coordinate company-vehicle maintenance and monthly utility data collection.
• Maintain operating-expense records against the budget and flag nearing trigger points.
• Support procurement admin — obtain quotations, prepare POs, verify invoices.
• Suggest practical improvements to ISO-related processes and day-to-day operations.
• Serve as front-of-house contact for calls and walk-in visitors.

Skills

Data entry

Attention to detail

Time management

English communication

Proactive problem solving

AI productivity tools familiarity

Education

Diploma or GCE A Level / Nitec

Tools

Microsoft Office (Excel)

Google Workspace

Job description

LIM KIM HAI ELECTRIC CO. (S) PTE. LTD.

is seeking an Operations Executive to support the Deputy Manager with facilities management, fleet, and compliance activities. You will help apply ISO 45001 and ISO 14001 frameworks, manage documentation, and maintain regulatory registers to ensure smooth operations. The role emphasizes development, data accuracy, and process improvement, with occasional weekend support and time-off-in-lieu.