Operation Executive

LIM KIM HAI ELECTRIC CO. (S) PTE. LTD.; Singapore; On-site; SGD 38,000 - 52,000; Full time

Benefits offered by this job

Performance bonus

Medical benefits

Paid training

Free parking

Job summary

LIM KIM HAI ELECTRIC CO. (S) PTE. LTD.

is seeking an Operations Executive to support the Deputy Manager with facilities management, fleet, and compliance activities. You will help apply ISO 45001 and ISO 14001 frameworks, manage documentation, and maintain regulatory registers to ensure smooth operations. The role emphasizes development, data accuracy, and process improvement, with occasional weekend support and time-off-in-lieu.

Qualifications

• Diploma or GCE A Level / Nitec with relevant experience in Business Administration, Facilities Management, or related field.
• Proficient in Microsoft Office (especially Excel) and Google Workspace.
• Strong attention to detail and accuracy in data entry, records and document handling.
• Well-organized and able to manage multiple tasks and meet deadlines within established processes.
• Good written and verbal communication in English.
• Proactive, solutions-oriented mindset — comfortable raising questions and suggesting better ways of working.
• Willingness to adopt AI productivity tools to assist with drafting communications and preparing documentation.

Responsibilities

• Apply and maintain the contractor and vendor evaluation framework in line with ISO 45001 and ISO 14001 requirements; onboard, assess and update the contractor register.
• Provide admin support for ISO documentation — collating records, data entry into trackers and portals, coordinating audit scheduling and meeting room bookings.
• Maintain a legal and regulatory register — monitor updates and summarize impacts on operations.
• Coordinate with contractors to keep office and facilities in good order; manage repairs and preventive maintenance follow-ups.
• Track renewals of permits, certifications and licenses; maintain renewals register.
• Coordinate company-vehicle maintenance and monthly utility data collection.
• Maintain operating-expense records against the budget and flag nearing trigger points.
• Support procurement admin — obtain quotations, prepare POs, verify invoices.
• Suggest practical improvements to ISO-related processes and day-to-day operations.
• Serve as front-of-house contact for calls and walk-in visitors.

Skills

Data entry

Attention to detail

Time management

English communication

Proactive problem solving

AI productivity tools familiarity

Education

Diploma or GCE A Level / Nitec

Tools

Microsoft Office (Excel)

Google Workspace

Job description

About the role

The Operations Executive supports the Deputy Manager – Operations across facilities management, fleet, statutory compliance, and sustainability-data processes, ensuring operational paperwork is completed accurately and on time within established frameworks. A key part of the role involves applying and maintaining the company's contractor evaluation framework under its ISO 45001 and ISO 14001 certifications, making this a genuinely developmental position, not a purely administrative one.

Key responsibilities

• Apply and maintain the company's contractor and vendor evaluation framework in accordance with ISO 45001 (Occupational Health & Safety) and ISO 14001 (Environmental Management) requirements; onboard, assess and update the qualified contractor register, and escal…

• Provide admin support for ISO 9001, ISO 14001, ISO 45001, BizSAFE and WSH documentation — collating records, keying data into trackers and portals, and coordinating audit scheduling and meeting room bookings

• Maintain a legal and regulatory register — monitor updates from relevant government authorities, summarise relevant changes, and report to the supervisor on how they may apply to operations

• Liaise with contractors and service providers to keep office, equipment and facilities in good working order; coordinate and follow up on repairs and preventive maintenance

• Track and support timely renewal of statutory permits, certifications and licences, and maintain the renewals register

• Coordinate company-vehicle maintenance and renewals, and capture monthly utility consumption data

• Maintain operating-expense records against the set budget, and flag to the supervisor when spending approaches defined trigger points

• Support procurement administration for operational and facilities needs — obtain quotations, help prepare and route purchase orders, and collate and verify invoices for payment processing

• Support continuous improvement of operational and ISO-related processes — flag gaps or inefficiencies observed in day-to-day work and propose practical suggestions to the supervisor

• Serve as front-of-house contact for calls and walk-in visitors

About you

• Diploma or GCE "A" Level / Nitec (with relevant experience) in Business Administration, Facilities Management, or a related field

• Proficient in Microsoft Office (especially Excel) and Google Workspace

• Strong attention to detail and accuracy in data entry, records and document handling
• Well-organized, able to manage multiple tasks and meet deadlines within established processes
• Good written and verbal communication in English
• A proactive, solutions-oriented mindset — comfortable raising questions and suggesting better ways of working
• Comfortable using AI productivity tools (e.g., Claude, Gemini) to assist with drafting communications, summarizing regulatory updates, and preparing documentation; prior experience is not required but a willingness to adopt and learn is
• Willing to occasionally support vendor or maintenance works outside normal hours or on weekends (time-off-in-lieu provided)

Highlights and Benefits

• Generous compensation package to include performance bonus twice a year ,quarterly incentive schemes and annual profit sharing
• Medical benefits include clinical, specialist, TCM and dental.
• Relevant training and invaluable experience. This is a unique opportunity to expand your career and enhance your resume. Paid relevant training is provided to employees to ensure full success.
• Free parking
• Work for a company that cares about you. We would not be successful without our valued employees which is why we invest in our employees’ personal well-being and professional growth.