Operations Executive / Boon Lay

LINK2 MANPOWER PTE. LTD.; Singapore; On-site; SGD 28,000 - 33,000; Full time

Job summary

Link2 Manpower Pte Ltd in Singapore seeks an organized Operations Executive to support daily post-operation verification, documentation, customer reporting and logistics administration.

The role requires strong document-control discipline and close coordination with the operations and planning teams. You will check records, verify POD and PTI, and manage scans, labeling, archiving and customer document requests.

Qualifications

• Diploma or equivalent in Logistics, Business Administration or related field.
• 1–3 years in logistics operations, post-operations or admin support.
• Experience in cold-chain or regulated logistics preferred.
• Strong attention to detail and document-control skills.

Responsibilities

• Check completed job records and systems to ensure proper accounting.
• Verify POD and PTI documentation and escalate discrepancies.
• Upscale missing documents and resolve unresolved jobs promptly.
• Sort, scan, label and file operational documents accurately.
• Maintain organized physical and digital records for audits.
• Download and verify temperature logs against job records.
• Escalate temperature exceptions to operations personnel.
• Send completion documents to customers within timelines.
• Maintain records of documents dispatched to customers.
• Respond to customer documentation requests professionally.
• Provide backup support for logistics planning when required.
• Manage loading bay bookings and driver/vehicle applications.
• Maintain accurate operational records and trackers.
• Assist with operational reporting and administrative duties.

Skills

Attention to detail

Document control

TMS

GPS fleet systems

Microsoft Office

Written communication

Multitasking

Independent work

Education

O-Level / Diploma in Logistics or related field

Tools

TMS

GPS fleet systems

Microsoft Office

Job description

Salary: S$2,500 – S$3,000 per month + relevant allowances

Working Hours:
Monday to Friday: 8:00 AM – 8:00 PM during probation, with earlier completion subject to achievement of team KPI.

Saturday: 8:00 AM – 3:00 PM.
Saturday flexible work arrangement may be available after completion of the 3–6month probation period.

Job Description

We are looking for an organized and detail-oriented Operations Executive to support daily post-operation verification, documentation, customer reporting and logistics administration.

The role requires strong document-control discipline and close coordination with the operations and planning teams.

Key Responsibilities

• Check completed job records and operational systems to ensure all jobs are properly accounted for.
• Verify Proof of Delivery (POD) and Pre-Trip Inspection (PTI) documentation.
• Identify and upscale missing documents, discrepancies or unresolved jobs promptly.
• Sort, scan, label and file operational documents accurately.
• Maintain organized physical and digital records for audit and retrieval purposes.
• Download and verify temperature logger reports against completed job records.
• Escalate temperature exceptions to the relevant operations personnel.
• Send required completion documents to customers within the required timeline.
• Maintain records of documents dispatched to customers.
• Respond to customer documentation requests professionally.
• Provide backup support for logistics planning when required.
• Manage loading bay bookings and driver/vehicle applications through relevant portals.
• Maintain accurate operational records and trackers.
• Assist with operational reporting, data compilation and administrative duties.

Requirements

• O-Level, Diploma or equivalent in Logistics, Business Administration or a related field.
• 1–3 years of experience in logistics operations, post-operations or administrative support.
• Experience in cold-chain, pharmaceutical logistics or a regulated logistics environment is preferred.
• Strong attention to detail and document-control skills.
• Basic proficiency in TMS, GPS fleet systems and Microsoft Office.
• Good written communication skills.
• Able to manage multiple document streams and meet daily deadlines.
• Able to work independently in a fast-paced operational environment.

Link2 Manpower Pte Ltd