Academic Administration Specialist

National University of Singapore; Singapore; On-site; SGD 42,000 - 62,000; Full time

Job summary

The National University of Singapore is seeking an administrative professional to support NSWS and OPWN appointments, manage the department mailbox, and liaise with HR and faculty on visitor arrangements.

You will provide committee secretariat support, track deadlines, and help coordinate research-related events and grant submissions, contributing to smooth departmental operations in a dynamic university setting.

Qualifications

• Candidates should have strong organisational and communication skills.
• Ability to manage multiple priorities and deadlines effectively.
• Experience in administrative, secretariat, or operational support roles is preferred.
• Experience in higher education, research environment, or public sector is a plus.

Responsibilities

• Assist in the administration of NSWS and OPWN appointments, including documentation preparation and tracking submissions.
• Manage the department shared mailbox, respond to routine enquiries, route requests, and ensure timely follow-up.
• Liaise with HR Partners and faculty on academic visitor appointments and related processes.
• Provide secretariat support for departmental committees and meetings (GM, Department, Research, DERC).
• Monitor non-graduating research student visitor quotas and respond to related enquiries.
• Support research activities: conference funding, budgets, seminars, workshops, and grant document coordination.
• Maintain accurate records, databases, and documentation; monitor deadlines for compliance.
• Undertake other administrative duties and projects to support departmental operations.

Skills

Organisational skills

Communication skills

Stakeholder management

Multitasking & prioritisation

Independent work

Discretion with confidential info

Education

Diploma in administrative field

Degree holder welcome

Tools

Microsoft Office

Outlook

Job description

The National University of Singapore is seeking an administrative professional to support NSWS and OPWN appointments, manage the department mailbox, and liaise with HR and faculty on visitor arrangements.

You will provide committee secretariat support, track deadlines, and help coordinate research-related events and grant submissions, contributing to smooth departmental operations in a dynamic university setting.