Operations Administrator

MAPLES FIDUCIARY SERVICES (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 33,000 - 47,000; Full time

Benefits offered by this job

Health coverage

Vacation packages

Education assistance

Pension plan

Life insurance

Travel insurance

Mental wellness programme

Sports clubs and social events

Job summary

The Maples Group is seeking an accomplished Operations Administrator to join our Operations team in Singapore. Reporting to the Regional Operations Manager, this role enhances office functionality and work environment.

Key responsibilities include front-desk duties, facilities oversight, procurement, mail/courier coordination, and liaison with vendors. Strong English and Mandarin, plus independent yet collaborative working style, are essential.

Qualifications

• Higher Diploma or above is preferred.
• At least 3 years relevant work experience as office administrator or similar administration position.
• Good command in both spoken and written English and Mandarin.

Responsibilities

• Handle general office responsibilities including receptionist duties and conference room upkeep.
• Oversee facilities and administration operations.
• Procure stationeries, pantry supplies, and printing of company stationery.
• Coordinate incoming mails, couriers and dispatching.
• Maintain relationships with vendors, contractors, landlords, and cleaners for repairs and maintenance.
• Manage security access card registration and escalation of office health and safety issues.
• Assist with staff functions and client events; outdoor work is required.

Skills

Office administration

Reception duties

Facilities coordination

Independent worker, team player

Education

Higher Diploma or above

Tools

MS Office

Job description

About Us

The Maples Group is a global leader in financial services, trusted by many of the world’s largest hedge fund managers, private equity firms, and international corporations.Our side-by-side financial and legal teams consistently deliver award-winning services to a global client base, offering unrivalled learning and career opportunities to our 2,500 colleagues worldwide.

What is it like to work here?

We are driven to excel, and collaboration is key to our continued success. We can go further for our clients because we go further for each other too. Our inclusive culture creates an environment where people can be themselves at work while doing their best work. No matter where you work in the Maples Group, you will be part of a global team.

The Opportunity

We are looking for an accomplished Operations Administrator to join our Operations team as part of our financial services business in Singapore.

Reporting to the Regional Operations Manager, the Operations Administrator will enhance the functionality and work environment of the office.

Your primary responsibilities include:

• Responsible for all matters related to the general office responsibilities, including receptionist duties, upkeep of conference room and general office area.
• Overseeing all aspect of office facilities and administration operations.
• Procurement of stationeries, pantry supplies and printing of company stationery
• Prompt coordination of all incoming mails, couriers and dispatching.
• Maintain good relationship with third parties such as vendors, contractors, landlords, building management, cleaners etc for repairs and maintenance work
• Monitor and registration of security access card
• Escalation of office issues with regard to office health and safety and close coordination with the Group’s administrative personnel
• Assist with staff functions and client events. Outdoor work is required.

What You Bring

In addition toa commitment to delivering superior candidate and stakeholder experiences:

• Higher Diploma or above is preferred.
• At least 3 years relevant work experience as office administrator or similar administration position
• Good command in both spoken and written English and Mandarin.
• Possess sound judgement, prudence, able to work independently as well as a team player.
• Driven, organized, detail-minded with hands-on experience.

Benefits & Rewards

The most enduring professional relationships are reciprocal relationships. The Maples Group prioritises employee health and wellbeing. Depending on your location, we offer a range of benefits, including:

• Comprehensive health coverage (medical, dental and optical)
• Competitive vacation packages
• Educational assistance and professional development programmes
• Savings or pension plan
• Life insurance
• Travel insurance
• Global mental wellness programme
• Sports clubs and social events

You can learn more about the Maples Group on our corporate website. Experience our culture and our people on our Careers Page or on LinkedIn.

Disclaimer: All personal information collected during the application process will be used for recruitment-related purposes only. Please refer to our Job Applicant Privacy Notice at maples.com/privacy for details on how we handle personal information relating to job applicants.

“Please note that it is the Maples Group standard policy to undertake various background screening checks on all applicants to whom a conditional job offer is made. Except for roles based in the Republic of Ireland, the background checks will include criminal records checks when a conditional job offer is made. If you have a criminal record, it does not mean that your job offer will be automatically withdrawn. The Maples Group will make all job offer decisions on a case-by-case basis and will take a number of factors into account, such as the role that you are applying for and the nature and circumstances of the past offence. You will have the opportunity to discuss the matter with us before a decision is made. Further details will be provided at the time any conditional job offer is made.”