Assistant

Partners Group; Singapore; On-site; SGD 42,000 - 65,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

25 vacation days

Sabbathical after 5 years

Life and disability insurance

Education assistance

Lunch stipend

Job summary

Partners Group in Singapore seeks an experienced Assistant to join our Client Solutions team. You will support a professional group across APAC, US, and Europe, manage calendars, arrange travel, events, and visitor coordination.

This role requires at least five years of administrative experience in a corporate setting, superior confidentiality, strong organization, and excellent English communication. You will collaborate with vendors, process invoices, and assist with ad-hoc projects.

Qualifications

• Minimum of 5+ years of administrative support experience in a professional environment.

Responsibilities

• Supporting a team of professionals in Client Solutions Singapore team.
• Managing calendars including scheduling appointments, confirming meetings, coordinating with other assistants.
• Collaborate with marketing colleagues on events, on-site or off-site.
• Coordinate senior management visits with other locations and support visitors as needed.
• Explore cost-efficient ways to manage responsibilities (travel, hosting, hotels in SE Asia).
• Booking conference rooms; meeting and greeting guests; registering visitors.
• Completing detailed expense reports including receipts and budgets.
• Coordinating travel arrangements including flights, visas, cars, hotels.
• Tracking and processing invoices through internal approvals.
• Working on various ad-hoc projects.

Skills

Administrative support

Calendar management

Travel coordination

Event planning

MS Office

Vendor coordination

Written English

Tools

MS Office Suite

Job description

What It's About

Partners Group is seeking a highly skilled and dedicated individual to join our Client Solutions Singapore team as the team’s Assistant.

What It's About

Partners Group is seeking a highly skilled and dedicated individual to join our Client Solutions Singapore team as the team’s Assistant.

Responsibilities

• Supporting a team of professionals in Client Solutions Singapore team. Collaboration with other APAC, US, European teams
• Managing calendars including scheduling appointments, confirming meetings, coordinating with other assistants
• Collaborate with marketing colleagues on events, on-site or off-site
• Coordinate senior management visits in close cooperation with other locations and support respective visitors if/when needed.
• Explore/highlight cost-efficient ways to manage assigned responsibilities (eg. travel arrangements, visitor meetings/hosting, procurement of hotels in SE Asia).
• Booking conference rooms for internal and external meetings; meeting and greeting guests, registering in visitor’s system
• Completing detailed expense reports including tracking receipts and project budgets
• Coordinating travel arrangements including flights, visas, cars, hotels, and other reservations
• Tracking and processing invoices; ensure invoices go through outlined internal approval procedures.
• Working on various ad-hoc projects
  
  

What We Expect

• Minimum of 5 + years of administrative support experience working in a professional environment for a medium to large corporate entity, including support for management
• High integrity with the ability to perform duties with the highest level of confidentiality
• Superior organizational and time management skills
• Meticulous attention to detail and accuracy on work deliverables
• Strong verbal and written communication skills in English
• Ability to work efficiently in a high pressure deadline-driven environment
• Highly driven and proactive with the ability to take initiative
• Able to manage multiple projects simultaneously
• Ability to work independently in a team‐oriented environment
• Able to develop strong working relationships with colleagues, teams, and vendors
• Proficient in MS Office Suite, and demonstrated ability to quickly pick up new software and systems
• Professional attitude with a friendly, outgoing demeanor to support client-facing department; enthusiastic team player contributing to strong administrative support team
  
  

What We Offer

Partners Group is a global financial institution that retains the culture, pace and agility of a start-up. As a growing firm, we are committed to attracting, developing and retaining the very best talent, by offering a workplace where results are truly recognized and rewarded. Our offerings include:

• Professional, international, and high-performing work-environment
• Challenging, rewarding career within a growing company
• Collaborative environment, with on-the-job training and mentorship opportunities
• Competitive benefits and wellness package, including medical, dental and vision coverage
• 25 vacation days annually
• One-month sabbatical after every five years of service
• Company paid life and disability insurance
• Education assistance program
• Lunch stipend
  
  

www.partnersgroup.com

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