Operations & Admin Specialist: Orders, Inventory & Invoices

QAF LIMITED; Singapore; On-site; SGD 32,000 - 52,000; Full time

Job summary

QAF LIMITED's Operations & Administrative Support Executive will be the first point of contact for customers placing daily orders, ensuring accurate order capture and timely processing to support Shinefoods’ operations.

You will maintain inventory records for meat and instant noodle products, reconcile 3PL stock with system records, and prepare precise invoices to support financial reporting.

Qualifications

• Minimum GCE ‘O’ Level, Diploma, or equivalent.
• 2–3 years of order processing, customer service, or admin experience.
• Experience in FMCG, food trading, or logistics is an advantage.
• Familiarity with SAP is preferred.
• Proficient in Microsoft Excel and Word.

Responsibilities

• Receive and process customer orders via email or chat channels.
• Confirm product availability, pricing, and delivery schedules.
• Enter orders accurately into the order system or spreadsheet.
• Record daily inventory movements for meat and noodle products.
• Prepare and issue customer invoices accurately and on time.
• Handle basic customer inquiries and escalate issues when needed.
• Support with filing, data entry, and document management.

Skills

Attention to detail

Time management

Communication

Teamwork

Integrity

Education

GCE O’Level / Diploma

Tools

SAP

Microsoft Excel

Microsoft Word

Job description

QAF LIMITED's Operations & Administrative Support Executive will be the first point of contact for customers placing daily orders, ensuring accurate order capture and timely processing to support Shinefoods’ operations.

You will maintain inventory records for meat and instant noodle products, reconcile 3PL stock with system records, and prepare precise invoices to support financial reporting.