Operations Admin Executive (Security Industry)

Private Advertiser; Singapore; On-site; SGD 36,000 - 47,000; Full time

Job summary

Private Advertiser in Singapore is seeking an organized Operations Admin Executive to support daily deployment of security officers and maintain accurate operations records. You will work closely with Operations, HR and Finance teams, as well as clients and site supervisors.

Responsibilities include maintaining deployment schedules, coordinating shifts, handling attendance and payroll readiness, and onboarding officers while ensuring confidentiality of records and data.

Qualifications

• Diploma or equivalent qualification; relevant administrative experience preferred.
• Experience in the security industry, manpower deployment or operations support is an advantage.
• Good working knowledge of Microsoft Excel, Word and email.
• Able to manage changing schedules, meet deadlines and communicate clearly with different teams.
• Careful with records and numbers, with a practical approach to resolving day-to-day issues.
• All nationalities can apply.

Responsibilities

• Maintain officer deployment schedules, duty rosters, attendance records and site manpower trackers.
• Coordinate shift changes, replacements, leave and medical certificate updates with the Operations team.
• Check attendance records, overtime and allowances before submission for payroll and client billing.
• Prepare and update operational reports, incident records and other documents required by clients.
• Assist with officer onboarding, including document collection, uniform arrangements and site reporting instructions.
• Respond to routine queries from officers, clients and internal teams, and escalation urgent operational issues promptly.
• Keep records organized and handle employee and client information confidentially.

Skills

Organizational skills

Communication

Attention to detail

Education

Diploma or equivalent qualification

Tools

Microsoft Excel

Microsoft Word

Email

Job description

We are seeking an organized Operations Admin Executive to support the daily deployment of security officers and keep operations records accurate and up to date. The role works closely with the Operations, HR and Finance teams, as well as clients and site supervisors.

Key Responsibilities

• Maintain officer deployment schedules, duty rosters, attendance records and site manpower trackers.
• Coordinate shift changes, replacements, leave and medical certificate updates with the Operations team.
• Check attendance records, overtime and allowances before submission for payroll and client billing.
• Prepare and update operational reports, incident records and other documents required by clients.
• Assist with officer onboarding, including document collection, uniform arrangements and site reporting instructions.
• Respond to routine queries from officers, clients and internal teams, and escalation urgent operational issues promptly.
• Keep records organized and handle employee and client information confidentially.

Requirements

• Diploma or equivalent qualification; relevant administrative experience is preferred.
• Experience in the security industry, manpower deployment or operations support is an advantage.
• Good working knowledge of Microsoft Excel, Word and email.
• Able to manage changing schedules, meet deadlines and communicate clearly with different teams.
• Careful with records and numbers, with a practical approach to resolving day-to-day issues.
• ALL NATIONALITY CAN APPLY