Operations & Admin Executive

REN CI HOSPITAL; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

REN CI HOSPITAL in Singapore is seeking an Administrative Support Officer to ensure smooth department operations. You will handle SMF applications, invoicing, ILTC and Medisave submissions, and reporting, while assisting the Operations Manager.

Strong MS Office skills and keen attention to detail are essential for this role, which supports daily administrative and financial workflows in a clinical setting.

Qualifications

• Diploma in Business Administration is required.
• 1 year healthcare experience is an advantage.
• Proficient in MS Word, Excel, PowerPoint and Outlook.
• Detail-oriented and meticulous.
• Excellent time management and well-organised.

Responsibilities

• Process SMF applications for clients after forms completion by nurse/therapist (senior mobility fund).
• Verify and submit quarterly SMF claim submissions.
• Generate monthly invoices for client services and liaise with Finance/Business Office.
• Verify and process monthly invoices from vendors/service partners for timely payments.
• Verify and submit invoice details and attendance in ILTC system for subvention claims monthly.
• Verify and submit quarterly ILTC subvention reports.
• Submit Medisave claims for clients monthly.
• Support Operations Manager to execute operations plans and projects.
• Generate daily and monthly management reports.
• Order office supplies and nursing consumables.

Skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Detail-oriented

Time management

Education

Diploma in Business Administration

Job description

Responsible for ensuring the smooth functioning of the department by providing administrative support to the team.

Key Responsibilities

• Process senior mobility fund (SMF) applications for clients upon forms completion by nurse/therapist.
• Verify and submit quarterly SMF claim submission.
• Generate monthly invoices for client services and liaise with Finance/Business office to ensure transactions are accurate.
• Verify and process monthly invoices from vendors/service partners to ensure smooth payment of services.
• Verify and submit invoice details and attendance in ILTC system for subvention claims every month.
• Verify and submit quarterly ILTC subvention report.
• Submit medisave claims for clients every month.
• Support Operations Manager to execute operations plans and projects.
• Generate daily/monthly reports for management reporting.
• Ordering of office supplies and nursing consumables.

Job Requirements

• At least a Diploma in Business Administration
• 1 year of working experience in healthcare sector will be an advantage
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook
• Must be detail-oriented and meticulous
• Excellent time management skills, well organised and outcome focused