Admin Assistant (Rehabilitation Services)

St Luke's Hospital; Singapore; On-site; SGD 39,000 - 58,000; Full time

Job summary

St Luke's Hospital in Singapore is seeking an organized Administrative/Operations Support professional for the Rehabilitation Department. You will provide general administrative and operational support, coordinate meetings and onboarding for interns, students and job shadowers, and manage staff and student administrative matters.

Additionally you will handle procurement, inventory management, data reporting, and contribute to quality improvement initiatives while maintaining confidentiality of

Qualifications

• Diploma in Business Administration, Healthcare Administration, Office Management, or a related discipline.
• Preferably 1-3 years working in administrative or operations support, preferably in a healthcare setting.
• Experience in procurement, inventory management or data reporting will be an advantage.
• Proficient in computer applications.
• Good planning and time management skills.
• Able to prioritise work effectively.
• Maintain the confidentiality, integrity and security of departmental information, data and records.
• Fresh graduates with relevant internship experience may also be considered.

Responsibilities

• Provide general administrative and operational support to the Rehabilitation Department.
• Coordinate departmental meetings and administrative activities.
• Coordinate orientation for interns, students and job shadowers.
• Manage staff and student administrative matters.
• Process and coordinate administrative claims.
• Generate departmental reports and statistics as required.
• Coordinate training logistics with the Rehabilitation Education and Training Team.
• Carry out training evaluations with the Rehabilitation Education and Training Team.
• Source quotations and assist with procurement and purchasing activities.
• Perform inventory control, stock management and maintenance.
• Conduct inventory and asset verification checks.
• Monitor resource utilisation and highlight issues relating to resource usage and targets.
• Assist in identifying operational issues and areas for improvement.
• Recommend and implement process improvement initiatives.
• Administer funds for social and recreational activities within the Rehabilitation Division.
• Recommend and provide feedback on the utilisation of staff welfare funds.
• Prepare reports, data and statistics as required.
• Perform other duties and projects as assigned by the supervisor.

Skills

Administrative support

Communication skills

Planning & time management

Confidentiality

Multitasking

Education

Diploma in Business Administration

Diploma in Healthcare Administration

Office Management diploma

Job description

Responsibilities and Duties:

Departmental Administration & Operations

• Provide general administrative and operational support to the Rehabilitation Department.

• Coordinate departmental meetings and administrative activities.

• Coordinate orientation for interns, students and job shadowers.

• Manage staff and student administrative matters.

• Process and coordinate administrative claims.

• Generate departmental reports and statistics as required.

Training & Education Support

• Coordinate training logistics with the Rehabilitation Education and Training Team.

• Carry out training evaluations with the Rehabilitation Education and Training Team.

Procurement, Inventory & Resource Management

• Source quotations and assist with procurement and purchasing activities.

• Perform inventory control, stock management and maintenance.

• Conduct inventory and asset verification checks.

• Monitor resource utilisation and highlight issues relating to resource usage and targets.

Quality Improvement

• Assist in identifying operational issues and areas for improvement.

• Recommend and implement process improvement initiatives.

Staff Welfare & Engagement

• Administer funds for social and recreational activities within the Rehabilitation Division.

• Recommend and provide feedback on the utilisation of staff welfare funds.

General Responsibilities

• Prepare reports, data and statistics as required.

• Perform other duties and projects as assigned by the supervisor.

Job Specifications

• Diploma in Business Administration, Healthcare Administration, Office Management, or a related discipline.

• Preferably 1-3 years working in administrative or operations support, preferably in a healthcare setting.

• Experience in procurement, inventory management or data reporting willbe an advantage.

• Proficient in computer applications

• Good planning and time management skills

• Able to prioritise work effectively

• Maintain the confidentiality, integrity and security of departmentalinformation, data and records.

• Fresh graduates with relevant internship experience may also be considered.