Executive Assistant, Admin & Logistical Support

JOBSTUDIO PTE LTD; Singapore; On-site; SGD 27,000 - 42,000; Full time

Job summary

JOBSTUDIO PTE LTD in Singapore is seeking an experienced administrative professional to provide comprehensive support within the department, ensuring smooth daily operations and efficient workflows.

You will handle billing adjustments, data entry, procurement coordination, bed management support, and liaise with external vendors while complying with safety and regulatory protocols.

Qualifications

• Diploma in Business Administration or equivalent.
• Minimum 2 years of relevant working experience.

Responsibilities

• Provide administrative and logistical support to ensure smooth daily operations within the department.
• Handle routine administrative tasks including billing adjustments, form processing, data entry, basic analysis, and distribution of materials to clinical areas.
• Support ward operations by assisting with bed management activities when required.
• Track and process invoices for consumables used in clinical settings, ensuring accuracy and timely submission.
• Liaise with external vendors and partners to facilitate loan agreements and procurement arrangements for clinical equipment and supplies.
• Ensure compliance with regulatory and operational guidelines, including safety checks, equipment standards, and relevant healthcare protocols.
• Perform ad-hoc duties and provide additional operational support as assigned.

Skills

Administrative support

Data entry

Billing adjustments

Basic analysis

Education

Diploma in Business Administration

Job description

Job Scope

1. Provide administrative and logistical support to ensure smooth daily operations within the department.

2. Handle routine administrative tasks including billing adjustments, form processing, data entry, basic analysis, and distribution of materials to clinical areas.

3. Support ward operations by assisting with bed management activities when required.

4. Track and process invoices for consumables used in clinical settings, ensuring accuracy and timely submission.

5. Liaise with external vendors and partners to facilitate loan agreements and procurement arrangements for clinical equipment and supplies.

6. Ensure compliance with regulatory and operational guidelines, including safety checks, equipment standards, and relevant healthcare protocols.

7. Perform ad-hoc duties and provide additional operational support as assigned.

Requirement

• Diploma in Business Administration or equivalent

• Minimum 2 years of relevant working experience

We regret to inform only shortlisted candidates will be notified. Applicants who do not possess necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities.